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Audit of Accounts for CRS (Calendar Year 2021) period January 01 to December 31, 2021
Catholic Relief Services

We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.

 

 


 Bid No: رقم العطاء : CRS-RFP-76/2022
 City: Khartoum
 Deadline: 26 March 2022
 Description:

Name of Tender :

Audit of Accounts for CRS (Calendar Year 2021) period January 01 to December 31, 2021

Tender Number: CRS-RFP-76/2022

 

Deadline Submission date:

26/March/2022 – 12 :00 PM

Please submit your bid to this email only. tenders.sudan@crs.org

 

 

For further information please contact:

procurement.sudan@crs.org

 

اسم العطاء :   مراجعه حسابات منظمة خدمات الاغاثة الكاثوليكية في السنة المنتهية 1 ديسمبر 2021

 

رقم العطاء : CRS-RFP-76/2022

 

تاريخ انتهاء التقديم:

26 /  مارس / 2022   – 12:00 بعد الظهر

 

الرجاء ارسال عرضكم فقط على العنوان tenders.sudan@crs.org

 

لمزيد من المعلومات يرجى التواصل مع:

procurement.sudan@crs.org

 

 

 

Dear Sir / Madam,

CRS Sudan is looking for companies to provide the items/services shown in Attachment 1 at a competitive price and with high quality.

 

General Requirements

1.  Must be registered to conduct business and in compliance with  federal government tax regulations in Sudan.

2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

4.   CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer.

5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

 سيدي / سيدتي العزيز(ة)

هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن شركات من المهتمين بتوفير المواد/ الخدمات  المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1 . يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق  ولوائح الضرائب الحكومية في السودان .

3 . الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو  الشركات الكبيرة الخاصة ستكون ميزة.

4 . تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض. .

5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة  الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

 

Payment Terms

  1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
  2. Payment shall be made via  bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice.
  3. Payment shall be made upon verification and acceptance of services according to contract    Purchase order  

 

شروط الدفع

 

 

  1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء
  2. سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
  3. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.

 

 

 

 

Acceptance of Payment Terms

Do you accept the above payment terms?

  • Yes
  • No

 

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

  • اوافق
  • لا اوافق

Requested Information

The submission must include:

  • Full legal address and contact details of the company
  • Name of company’s official owner and copy of his/her ID & passport (if available)
  • Copy of company registration certificate
  • Copy of Tax Registration Certificate
  • Reference from previous similar business experience with reference contact information.
  • Bank account information.
  • The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي :                 

  • العنوان الكامل الصحيح وعنوان الاتصال للشركة
  • اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر.
  • صورة عن شهادة تسجيل الشركة
  • صورة عن شهادة التسجيل الضريبي
  • المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع
  • تفاصيل معلومات الحساب المصرفي
  • يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

 

 

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

  1. Offers must be received before the stated deadline.
  2. Offers must include all information requested above.
  3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
  4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
  5. Bids must be submitted through the email address for receiving bids or through CRS tender box in Khartoum office, Al Taif, SQ23, Res.No.593. Separate bidding offers must be submitted separately.
  6. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
  7. Offers must be complete, signed in a clear date and stamped on all pages.
  8. Please note that CRS will sign a long term contract with the selected supplier(iers) based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

 

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر:

  1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
  2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
  3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 
  4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات
  5.  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي الطائف، مربع 23، منزل رقم 593. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض بأكمله.
  6. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.
  7. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات
  8. يرجى ملاحظة إن العروض التي تكون فقط ضمن 20% أعلى أو أقل من الكلفة التخمينية المقدرة للمشروع سوف تدخل في المنافسة.
  9. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

 

Delivery Instructions:

Complete and  stamped and signed offer can be submitted by email to tenders.sudan@crs.org

Please note, this email address only receives offers, and does not reply to any questions or email. 

For any inquires or information requests, please send your message to Procurement.Sudan@crs.org.

 

 

  1.  as PDF file. Email must indicate the number of tender which is (CRS-RFP-76/2022) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

 

OR

 

  1. Complete and  stamped and signed offer must be delivered in sealed envelope with tender number on it CRS-RFP-76/2022) to CRS Sudan office located in Al  Taif, SQ23, House No.393.

 

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

هذا البريد الإلكتروني مخصص فقط لاستلام العروض ولا يمكنه الرد على اسئلتكم او رسائلكم.

في حاله وجود أسئلة او استفسارات الرجاء مراسلتنا على العنوان التالي:

Procurement.sudan@crs.org

 

  1. من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو (CRS-RFP-76/2022) وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

 

 

  1. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم  العطاء  CRS-RFP-76/2022) ويسلم الى مقر المنظمة في بحى الطائف، مربع 23، منول رقم 393

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Past Experience Reference List

قائمة مراجع الاعمال السابقة

 

 

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company name:

أسم الشركة :

 

 

Legal address:

العنوان الثابت:

 

 

Telephone Number:

رقم الهاتف:

 

 

Email:

عنوان البريد الإلكتروني:

 

 

Representative Name

اسم الممثل:

 

 

Business Certificate Registration Number:

رقم تسجيل شهادة العمل:

 

Tax registration Number:

رقم التسجيل الضريبي:

 

Contract duration :

مدة العقد :

 

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

 

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

 

Other comments:

ملاحظات اخرى:

 

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

 

 

 

 

 

Signature

التوقيع

 

Date

التاريخ

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Scope of Work

 

Catholic Relief Services-CRS

Sudan Program

 

 

Audit of Accounts for CRS (Calendar Year 2021) period January 01 to December 31, 2021

 

CRS has worked in Sudan since 2004 conducting development and emergency relief efforts with a focus on rural livelihoods through diverse programs, including education, agriculture, micro-finance (SILC), water and sanitation and distribution of food donated by WFP. CRS is developing partnerships with local NGOs for greater sustainability and higher quality programming.

 

CRS has its main office in Khartoum, with its primary field offices in El Geneina, Zalengi & Eldien and Red Sea beside four sub-offices in Mukjar, Habila, Mornie and Umdukhun localities.

 

CRS would like to contract a competent external audit firm to conduct a general audit of its financial statements for the period 01 January - 31 December 2021.

 

The audit report is needed for the purpose of CRS management and Humanitarian Aid Commission (HAC) as pre-requirement for annual registration.

 

Objectives of the audit:

  1. External audits are undertaken to provide CRS executive management with an independent assessment of the internal controls, financial and administrative practices and management of entrusted resources.
  2. The primary objectives of the audit are to:
    1. Review and verify the expenditures and other financial transactions executed by CRS in Sudan.
    2. Review and verify CRS financial transactions are complied with the rules and conditions governing the correct use and applications of funds as expressed.
    3. Review, verify and report the correctness of the CRS financial statements for period 01 January – 31 December 2021.
  3. The audit engagement will be conducted in accordance with the International Standards on Related Services (ISRS) 4400 applicable to agreed-upon procedures engagements. 

Scope of Audit:

Audit of the Financial Statement for CRS Sudan for the period 01 January – 31 December 2021 in accordance with International Standards on Auditing.

 

This includes

  1. Undertaking tests and enquiries to form an opinion as to the reliability of the accounting records;  
  2. Checking the accounts against the underlying records; and
  3. Reviewing the accounts for compliance with the law and standards.

 

CRS requests the audit report provide a financial statement page to include the active donor projects in CY 2020 from January to December 2020 as well as the actuals for each donor project.

 

Place of audit:

The audit will be conducted at the CRS office in Khartoum, located in El Taif, House # 393, Block 23, and in its West Darfur Main Field office in El Geneina.

 

Proposed start date of the audit: Sunday May 8, 2022

 

Completion date of the audit: Thursday, May 26, 2022

 

Submission of Draft report to CRS:  Thursday, June 5, 2022

 

Submission of the Final audit report: Thursday, June 20, 2022

 

CY 2021 Actuals: CRS Sudan’s actual expenses for the CY 2021 reporting period (1 January - 31 December 2021) were approximately $46M including 20M cash and $26M in-kind resources.

 

Audit fee: to be determined by the external audit firms’ presentation of their offers.

 

Travel to CRS Field Offices in Darfur:  CRS is responsible to cover the travel and transportation costs to and from Darfur offices for the audit team.

 

Security and Safety: Staff security is a priority and CRS will make every effort to avoid putting any of its staff or its contractors at risk. The audit firm/contractor and his/her employees understand that CRS does not take any responsibility for their health or safety during the period of contract, including during travels to CRS offices in Darfur, and cannot be held liable for any injuries, illness, accidental death, etc.

 

The contracted external audit firm will bear any costs and liabilities associated with their contract under with CRS.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 SUPPLIER CODE OF Conduct

Preamble

This Supplier Code of Conduct is applicable to, and binding upon, all Catholic Relief Services’ suppliers, service providers, and consultants in service to CRS.

CRS is committed to the Code of Conduct and suppliers are expected to comply with these regulations, except when donor requirements, such as the UN Supplier Code of Conduct, supersede this code. Consequently, ethical business standards shall govern all transactions. Suppliers must be aware of situations and circumstances requiring prudent action, including the following:

Forced Labor: CRS expects its suppliers to prohibit forced, bonded and involuntary prison labor. Suppliers shall not require workers to lodge “deposits” or their identity papers with their employer or any recruiting agency. Workers shall be free to leave their employer at any time, given reasonable notice.

Child Labor: CRS expects that its suppliers do not recruit or employ children, as defined by the law of the country or countries where work takes place. Suppliers shall not employ children under age 18 at night or subject them to hazardous working conditions.

Fair Wages: CRS expects that its suppliers pay wages and benefits that meet, at a minimum, national legal standards or industry benchmark standards. Suppliers shall pay wages in legal tender and in regular intervals. Deductions from wages shall only be permitted under conditions and to the extent prescribed by the applicable law, regulations or collective agreements. Suppliers are expected to inform their workers of such deductions at the time of each payment. Suppliers are expected to provide all workers with written and understandable information about their employment conditions in respect to wages, before they enter employment.

Working Hours: CRS expects that the working hours provided by suppliers comply with national laws and collective agreements. Overtime work should be voluntary.

 

Healthy, Safe and Hygienic Conditions: CRS expects that its suppliers ensure that all working and, where applicable, living environments are safe and healthy. Suppliers are expected to take adequate steps to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work. Suppliers should provide access to clean toilet facilities and potable water, and, if appropriate, sanitary facilities for food storage.

Anti-Discrimination: CRS expects that its suppliers do not discriminate in hiring, compensation, access to training, promotion, termination or retirement on the basis of race, class, national origin, religion, age, disability, sex, or political affiliation.

Freedom of association and right to employee representation: CRS expects its suppliers to recognize workers’ right to freely form and join organizations of their own choosing.

 

Harsh or Inhumane Treatment: CRS expects that its suppliers do not subject employees to physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation.

Environment: At minimum, CRS expects its suppliers to comply with all applicable laws and regulations relating to environmental impact. Suppliers, wherever possible, are expected to support a precautionary approach to environmental matters and undertake initiatives to promote greater environmental responsibility.

 

Where speed of deployment is essential in saving lives, CRS will purchase necessary goods and services from the most appropriate available source.

The supplier shall not offer, promise, or attempt to influence CRS employees in the procurement for goods and services.

I have carefully read CRS’ Supplier Code of Conduct and understand it. I am aware that any deviations to the ethical standards listed above are not allowed in any procurement transactions. Failure to abide by supplier code of conduct may constitute breach of my contract with CRS, and my signature below acknowledges my understanding and agreement.

 

I understand and confirm that no personnel of CRS have received or will be offered any direct or indirect benefit arising from any agreements I sign with CRS.

 

Company Name

 

Representative Name and Signature

 

Date

 


 








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