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TOR: SUDAN INGO FORUM STRATEGIC REVIEW
Catholic Relief Services

We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.

 

 


 Bid No: CRS-RFP-34.2021
 City: Khartoum
 Deadline: 06 July 2021
 Description:

Name of Tender :

TOR FOR SUDAN INGO FORUM STRATEGIC REVIEW

 

 

BID No: CRS-RFQ-34/2021

Deadline Submission date:

06/July/2021 – 12 :00 PM

Please submit your bid to this email only. tenders.sudan@crs.org

 

 

For further information please contact:

procurement.sudan@crs.org

 

اسم العطاء :   استعراض استراتيجيه منتدي المنظمات الدولية في السودان

 

رقم العطاء : CRS-RFQ-34/2021

 

تاريخ انتهاء التقديم:

6 /  يوليو / 2021   – 12:00 بعد الظهر

 

الرجاء ارسال عرضكم فقط على العنوان tenders.sudan@crs.org

 

لمزيد من المعلومات يرجى التواصل مع:

procurement.sudan@crs.org

 

 

 

Dear Sir / Madam,

CRS Sudan is looking for companies to provide the items/services shown in Attachment 1 at a competitive price and with high quality.

 

General Requirements

1.  Must be registered to conduct business and in compliance with  federal government tax regulations in Sudan.

2.     Past Experience with International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

4.   CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer.

5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

 سيدي / سيدتي العزيز(ة)

هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن شركات من المهتمين بتوفير المواد/ الخدمات  المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1 . يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق  ولوائح الضرائب الحكومية في السودان .

3 . الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو  الشركات الكبيرة الخاصة ستكون ميزة.

4 . تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض. .

5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة  الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

 

Payment Terms

  1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
  2. Payment shall be made via  bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice.
  3. Payment shall be made upon verification and acceptance of services according to contract    Purchase order  

 

شروط الدفع

 

 

  1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء
  2. سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
  3. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.

 

 

 

 

Acceptance of Payment Terms

Do you accept the above payment terms?

  • Yes
  • No

 

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

  • اوافق
  • لا اوافق

Requested Information

The submission must include:

  • Full legal address and contact details of the company
  • Name of company’s official owner and copy of his/her ID & passport (if available)
  • Copy of company registration certificate
  • Copy of Tax Registration Certificate
  • Reference from previous similar business experience with reference contact information.
  • Bank account information.
  • The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي :                 

  • العنوان الكامل الصحيح وعنوان الاتصال للشركة
  • اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر.
  • صورة عن شهادة تسجيل الشركة
  • صورة عن شهادة التسجيل الضريبي
  • المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع
  • تفاصيل معلومات الحساب المصرفي
  • يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

 

 

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

  1. Offers must be received before the stated deadline.
  2. Offers must include all information requested above.
  3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
  4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
  5. Bids must be submitted through the email address for receiving bids or through CRS tender box in Khartoum office, Al Taif, SQ23, Res.No.593. Separate bidding offers must be submitted separately.
  6. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
  7. Offers must be complete, signed in a clear date and stamped on all pages.
  8. Please note that CRS will sign a long term contract with the selected supplier(iers) based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

 

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر:

  1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
  2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
  3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 
  4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات
  5.  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي الطائف، مربع 23، منزل رقم 593. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض بأكمله.
  6. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.
  7. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات
  8. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

 

Delivery Instructions:

Complete and  stamped and signed offer can be submitted by email to tenders.sudan@crs.org

Please note, this email address only receives offers, and does not reply to any questions or email. 

For any inquires or information requests, please send your message to Procurement.Sudan@crs.org.

 

 

  1.  as PDF file. Email must indicate the number of tender which is (CRS-RFP-34/2021) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

 

OR

 

  1. Complete and  stamped and signed offer must be delivered in sealed envelope with tender number on it ((CRS-RFP-34/2021) to CRS Sudan office located in Al  Taif, SQ23, House No.593.

 

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

هذا البريد الإلكتروني مخصص فقط لاستلام العروض ولا يمكنه الرد على اسئلتكم او رسائلكم.

في حاله وجود أسئلة او استفسارات الرجاء مراسلتنا على العنوان التالي:

Procurement.sudan@crs.org

 

  1. من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو (CRS-RFP-34/2021) وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

 

 

  1. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم  العطاء  (CRS-RFP-34/2021) ويسلم الى مقر المنظمة في بحى الطائف، مربع 23، منول رقم 593.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Past Experience Reference List

قائمة مراجع الاعمال السابقة

 

 

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company name:

أسم الشركة :

 

 

Legal address:

العنوان الثابت:

 

 

Telephone Number:

رقم الهاتف:

 

 

Email:

عنوان البريد الإلكتروني:

 

 

Representative Name

اسم الممثل:

 

 

Business Certificate Registration Number:

رقم تسجيل شهادة العمل:

 

Tax registration Number:

رقم التسجيل الضريبي:

 

Contract duration :

مدة العقد :

 

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

 

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

 

Other comments:

ملاحظات اخرى:

 

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

 

 

 

 

 

Signature

التوقيع

 

Date

التاريخ

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SUDAN INGO FORUM STRATEGIC REVIEW

Terms of Reference

 

Background

The Sudan INGO Forum is the coordination and representation body for the international non-governmental (INGO) community in Sudan. Today, the Forum represents more than 60 INGOs operating in 17 of 18 states delivering humanitarian action and international development to the country’s estimated 13.4 million people in need. The INGO Forum is not a formally registered organization in Sudan and is considered a voluntary organization for membership.

Currently, the INGO Forum leadership includes a volunteer Steering committee comprising nine (9) country directors serving six-month terms as outlined in the INGO Forum Terms of Reference (ToR).

Historically, the INGO Forum had one full-time staff member as a secretariat. The secretariate reports to the Steering Committee. USAID/Bureau of Humanitarian Assistance (BHA) is the only funding agency for the Forum, with Catholic Relief Services (CRS) as the budget-holding agency as part of its BHA-funded program.

Other donor countries have expressed interest in supporting the Forum vis-à-vis funding; however, the current Steering Committee unanimously agreed that a thorough review of the current INGO Forum mandate and structure is required before pursuing new or additional funding.

Related to the need for a strategic review and evaluation of the INGO Forum is the fluid and evolving context in Sudan. In April 2019, Sudan experienced one of the most significant events in its history: the removal of former president Omar Hasan Ahmd al Bashir after 30 years of authoritarian rule. A Military Transitional Government was first installed after al Bashir’s stepping down. In September 2019, a Transitional Government comprising both military and civilians was formed to guide Sudan through a three-year transition toward independent elections. This change in government opened up new areas of humanitarian access for the INGOs working in Sudan, and is expected to evolve the current government oversight system for INGOs. As part of this review, the Steering Committee would like to ensure that the new context is considered as a recommended structure and revised Forum ToR is considered.

Description of the consultancy

The Sudan INGO Forum (INGO Forum) seeks a consultant to undertake a comprehensive review of the forum, both in terms of strategic function and structure. The exercise will be both inward- and outward-looking and will require active participation of its membership and consultations with key external stakeholders. The review will assess the current  forum structure; identify members’ needs and capacity to contribute; and conduct a contextual analysis   to propose relevant models of coordination to its membership. The consultancy will also outline potential overarching objectives for INGO collective action. A final report, with recommendations will then be presented to INGO Forum membership for discussion,  endorsement, and action.

Objectives

  • Objective 1: Assess and evaluate the current structure and governance format and INGO member needs vis-a-via the INGO Forum potential and relevance in a fragile and evolving operating context
  • Objective 2: Leverage findings to recommend a minimum of two coordination models that will support the Sudan INGO forum as the leading representation, coordination, and advocacy body on behalf of Sudan’s INGO community at national and state level over the next two years
  • Objective 3: Provide three key strategic objectives to guide strategic planning and prioritizing to improve coordination efficiency, establish a viable forum business model, and support tangible outcomes over the next two years

Target audience

The consultancy outputs will be private and are not intended for broader publication.

  • Primary target: Current INGO members
  • Secondary target: Donors currently supporting or interested in supporting INGO coordination; Government of Sudan Ministry of Social Development, Ministry of Labor, and Humanitarian Aid Commission

Specific tasks

  • Assess and evaluate the forum’s needs and potentials. This will include
    • Review of current coordination mechanisms in country and equal representation of all actors within
    • Review of member coordination needs and ability to contribute to collective action
    • Assess the current aid coordination environment (both humanitarian and development) and identify on which levels an INGO forum could add value
  • Review / identify/ propose options for core functions
    • Core functions are the day-to-day activities of the forum. They include but may not be limited to information sharing, engagement/ representation, advocacy, analysis, operational coordination, INGO-government mediation, security coordination, PSEA coordination etc.
  • Review/ identify/ propose options for internal objectives on the medium (2021) and long term (2022). They can tackle the forum overall efficiency. For example, “improve member’s participation”, “strengthen members and SC accountability”, etc.
  • Review/identify/ propose options for external “areas of engagement” in which the Sudan INGO forum would like to contribute and weight in. For example, “humanitarian access”; “durable solutions”; “triple nexus” etc.
  • Review/propose options for a draft mission statement and vision based on the above
  • Formulate an analysis on the current “nature” of the forum (an INGO forum with mixed representation of humanitarian, development and peace actors and no local NGOs) and whether it is relevant to members needs and context dynamics.
  • Propose pointers to engage with relevant aid actors such as National NGOs, Civil Society in Sudan, as well as authorities and UNCT.
  • Review the current governance model with strengths and weaknesses and propose models of governance based on core functions and overarching objectives and areas of engagement. This should include
    • A review of the Steering committee and Chair ToRs, election, General Assembly
    • Determine memberships criteria and key conditions
    • Identify mechanisms for coordination, decision making, reporting and accountability
    • If relevant, propose thematic sub working groups or geographic sub platforms, clarifying how they would interact/ integrate with the forum and broader coordination mechanisms (complementarity, risks of duplications, etc.)
  • Develop a risk registry for the forum, identifying main political, legal, security threats for the Sudan INGO forum and its members as a result of a “formalization” process
  • Propose options for the forum’s “business model” based on above assessments. They should include
    • Options for formalization, hosting arrangements, creation of an independent entity and legal feasibility when relevant
    • Options for secretariat structure (basic, moderate, developed) on short- and long-term
    • Basic funding/resource mobilization options, considering membership fees, secondment, donor funding
  • Propose ready-to-use coordination tools for immediate implementation to support the SC in improving 1) information sharing; 2) consultation of the membership; and 3) increase member engagement

 

Methodology

  • The exact methodology will be designed by the consultant and endorsed by the SC, inclusive of: Consultation of the steering committee, (vice) chair,   (Key informant and focus groups sessions)
  • Consultation of valid sample size of member representatives with diverse footprint and mandates, e.g. INGO size, mandate (humanitarian, development, peacebuilding, etc)
  • Consultation of external stakeholders such as donors, UN agencies involved in coordination, relevant regional NGO coordination networks, civil society, government and community representatives
  • Quantitative aspects through members surveys
  • Review of available literature from the SINGO as well as relevant sources, such as ICVA and Interaction resources for forums, ICNL resources for civil society
  • Validation workshop

Deliverables

  • Consultant’s report in English answering to objectives 1, 2, & 3 (in addition to an introduction, description of the methodology) and relevant presentation material for members (PowerPoint) and external audience if relevant
  • A forum coordination package with
    • Models of governance, business model
    • Strategic objectives based on analysis of assessment and evaluation findings
  • Ready to use coordination tools Presentation (during plenary/General assembly) or facilitation of a validation workshop with an overall recap of the discussions.

It is anticipated that the project will take up to 30, but no less than 20  working days of the consultant’s time.

 

Required qualifications and competencies:

  • Individual or consultancy firm specialized in the area of humanitarian action and international development and technical expertise in designing successful, inclusive coordination models
  • At least five years of professional experience in strategic planning and project management. Experience in research, coordination, advocacy , management and program- related work
  • Experience working with an INGO forum, as coordinator, chair, board or steering committee member or consultant is required
  • Experience in working directly  with NGOs as well as interacting with UN system, donors, and host governments. Knowledge of the humanitarian sector and policies, as relevant to action on the national, regional and global level
  • Demonstrated experience leading strategic planning for large, complex organizations, preferrable for regional or global initiatives that include coordination as a key objective Demonstrate
  • Demonstrated experience facilitating workshops and trainings that center on participant engagement and interactive sessions that promote learning-by-doing
  • Excellent communication skills, with expert-level reading, writing, and spoken English. Intermediate-to-expert Arabic is significant advantage.

 

 

  • Notice: Please send your quotes in both SDG & USD.

 

CRS Sudan Program

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