INVITATION TO TENDER

CRS Sudan invites competent and qualified cleaning companies to submit their bids for the following.

Bid Closing: 04;00 pm, 13^th April 2021

Catholic Relief Services (CRS), an international relief and development agency, committed to the alleviation of human suffering, the development of people and the fostering of charity and justice in the world irrespective of race, creed, or nationality.

CRS seeks to contract with reputable cleaning company to render services for its office in Khartoum and a guesthouse.

CRS seeks to promote & sustain clean & safe work environment to all staff & partners through the contracting of professional cleaning services.

Specifications for goods/Services required

Contractors are required to be guided by the Scope of work attached with all specifications to ensure that each location is cleaned up to the required standard.

Bidding process

This is a competitive bidding process and prospective bidders are required to make individual bids for the provision of this service which individually relates to their capacity to deliver the required service. You may bid separately for each location depending on your capacity.

Eligibility

Only qualified & licensed cleaning service companies are invited to bid.

Timesheet

 Contractor must submit signed timesheet for each location including signature of supervisor and CRS official staff. Specific forms will be attached to the service contract.

Performance Monitoring

CRS will make regular assessments of the general quality of the Services.  CRS’ has the right to monitor, regardless of whether exercised, does not relieve Contractor of its obligations under Contract. CRS has the right to nominate certain individuals to be part of the selected company employment and to work in locations to be agreed upon between the two parties.

Past performance

Bidders are expected to show evidence through references of their ability to execute this service by listing their experience and past performance of conducting similar or related works in Sudan. CRS may reach out to the referenced companies as part of awarding process and any falsification of information may lead to disqualification of bids.

Quotes

All bids for this work are to be made in SDG & USD separately and broken down according to Scope of work for each location in attached documents.

Delivery date

 Selected company / companies will be required to commence full service in respective locations on 1^st May 2021.

Payment process

CRS will agree on this with the successful bidders and will be included in the final contract that will be signed between CRS and successful bidder.

Submission of bids

 All bids for this service are to be submitted to the addresses stated below as hard copies sealed in envelopes and clearly stated “Cleaning Services in Khartoum  and / or as electronic copies through the email address procurement.sudan@crs.org.

• CRS office Khartoum, Eltayef, Block 23, House 393.

Closing Date & Time:

All bids through email or sealed envelopes must be delivered before.

04;00 pm, 13^th April 2021.

Communication

In case further clarification of the RFP document please send your full enquiry to procurement.sudan@crs.org  or call 091239332 to arrange evaluation visit to the two premises.

Administration costs

All bidders are required to state separately administration costs by category and duration. A clear breakdown of offer is required to show percentage of individual cleaner monthly net salary guided by below table:

Location:………………………

 Supply of Cleaning Materials:

All cleaning materials, detergents, liquids, brushes & grooms will be provided by CRS.

Supply Chain

CRS- Sudan Program