Name of Tender:

Supplying of construction materials and Upgrading for Jokisti hand pump Well to Water Yard.

Tender Number:  CRS-RFQ-SD3532-2024

Deadline Submission date:

10 /Jan / 2025– 12 :00 PM

Please submit your offer through email at tenders.sudan@crs.org

Or submit directly at CRS office in ZALINGIE.

For further information please contact us through the Email: sudanprocurementteam@crs.org

اسم العطاء:

توريد مواد بناء وترقيه وصيانه بئر يدويه الى محطه مياة متكامله فى قريه جوكستى فى محلية قولو وسط دارفور   .

رقم العطاء:  CRS -RFQ -SD3532-.2024

تاريخ انتهاء التقديم:   10  / يانااير – 12:00 بعد الظهر 10/01 /2025

االرجاء لرسال العرض علي الببريد الالكتروني : tenders.sudan@crs.org

او بمكتب المنظمه فى زالنجى ولايه وسط دارفور.

لمزيد من المعلومات يرجى التواصل مع البريد الالكترونى : sudanprocurementteam@crs.org

Dear Sir / Madam,

CRS Sudan is looking for reputable companies to provide complete, Upgrading and rehabilitation for Hand dug Well, To Water Yard as per attached bill of quantity, shown in Attachment 1 at a competitive price and with high quality.

General Conditions Requirements

1.  Must be registered to conduct the business and in compliance with federal governments tax regulations in Susan.

2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

4.   CRS retains the right to reject, cancel, negotiate, amend, split, and accept any offer, without consideration of the lowest offer.

5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

سيدي / سيدتي العزيز

هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن كبار المقاولون من اصحاب  الخبرات والكفاءة الماليه والفنيه  والشركات الهندسيه  من المهتمين بالانشاءات وتركيبها  حسب الملحق  المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1. يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق ولوائح الضرائب الحكومية في السودان.

3. الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو الشركات الكبيرة الخاصة ستكون ميزة.

4. تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض.

5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

Payment Terms

1. Quotation should remain valid for a period of at least ninety (60) days from the submission closing date.
2. Payment shall be made bank transfer within 15 working days from the date of receiving the correct invoice.
3. Payment shall be made upon verification and acceptance of services according to contract, s payment mechanism.

شروط الدفع

1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين 60)) يوما من تاريخ إغلاق العطاء
2. سوف يتم الدفع عن طريق التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
3. سيتم دفع المبلغ  خلاال اسبوعين بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء .

Acceptance of Payment Terms

Do you accept the above payment terms?

• Yes
• No

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

• اوافق
• لا اوافق

Requested Information

The submission must include:

• Full legal address and contact details of the company.
• Name of company’s official owner and copy of his/her ID & passport (if available)
• Copy of company registration certificate
• Copy of Tax Registration Certificate
• Reference from previous similar business experience with reference contact information.
• Bank account information.
• The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي :                 

• العنوان الكامل الصحيح وعنوان الاتصال للشركة
• اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر.
• صورة عن شهادة تسجيل الشركة
• صورة عن شهادة التسجيل الضريبي
• المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع
• تفاصيل معلومات الحساب المصرفي
• يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

1. Offers must be received before the stated deadline.
2. Offers must include all information requested above.
3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
5. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
6. Offers must be complete from all sides, signed, dated, and stamped on all pages.
7. Please note that CRS will sign a long-term contract with the selected supplier, based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر

1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 

4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات

6. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.

7. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات.

8. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

Delivery Instructions:

Complete and stamped and signed offer can be submitted by email to tenders.sudan@crs.org

1.  as PDF file. Email must indicate the number of tenders which is

(CRS-RFQ-SD3532-.2024) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

2. Complete and stamped and signed offer must be delivered in sealed envelope with tender number on it (CRS-RFQ-SD3532-.2024) to CRS Sudan office located -

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

1.  من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو

                   CRS-RFQ-SD3532-.2024

وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

2. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم العطا (CRS-RFQ-GAD-SD3532-2024) ويسلم الى مقر المنظمة بورتسودان حي المطار او مكتب القضارف

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

Company name:

أسم الشركة :

Legal address:

العنوان الثابت:

Telephone Number:

رقم الهاتف:

Email:

عنوان البريد الإلكتروني:

Representative Name

اسم الممثل:

Business Certificate Registration Number:

رقم تسجيل شهادة العمل:

Tax registration Number:

رقم التسجيل الضريبي:

Contract duration:

مدة العقد :

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

Other comments:

ملاحظات اخرى:

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

Signature

التوقيع

Date

التاريخ

No

Item Description

Unit

Q’ty

Unit price /USD 

Total price /USD 

1

Rehabilitation of hand dug well

1.1

Remove existing cover and build and raise the top of the lining above ground surface by additional one meter should be built of red bricks and/or stones and cement-sand mortar. (the diameter of the well is 2.25 meters)

Job

1

1.2

Construct a tight well-cover of reinforced concrete slab with a manhole (60cm*60cm) should be equipped by lid with lock to enable future cleaning and maintenance of the well. The reinforced cover of the manhole should be tight and leakage proof. In addition of install hand pump body in middle of reinforced concrete cover for accommodate UPVC with submersible pump.

job

1

1.3

Installing 2 steel beams at the top of the well to support the concrete cover, pumphouse casing, and hold the pump.

job

1

1.4

Install pump house, UPVC pipe and screen, from the top to the bottom of the well with diameter within range from 5 to 8 inches to properly fit the bowl size of the selected pump and allow suitable clearance for safe installation and retrieval of the pump. The top 6 meters of the casing and 2 meters at the bottom of the casing should be of blind (plain) casing and the portion in between should be of original UPVC screen of slot size range 0.04-0.06 inch

m

20

1.5

Clean the lining wall by using suitable long-handled wire brush to remove the algae and other dirt layers, then wash with high pressure water jet

job

1

1.6

Clean the bottom of the well, remove the sludge and all materials deposited inside the well at the bottom until all the original total depth is cleaned i.e. to remove at least 3.10 meters-thick layer of deposits from the bottom, to increase the current free depth from 12.90 m to 16 m (original depth).

job

1

1.7

Dewater the well until the turbid water completely discharged out and the turbidity level around 5 NTU unit or less

job

1

1.8

Disinfect the well with high (concentration) chlorine dose applying shock chlorination processes according to the standard steps for chlorination.

job

1

1.9

Dewater the well and measure the residual chlorine

job

1

Sub-total (1)

2

Supply and Installation of Submersible pump

2.1

Import and install GRUNDFOS Electrical Submersible pump (complete with accessories) at setting depth 10 meter below ground surface inside the pump house (UPVC screen); the pump should meet the requirements mentioned above.

no

1

2.2

Supply and install of SP 9-13, Grundfos submersible pumping device with sensor or any equivalent pump of an approved brand with the following technical characteristics: average flow rate of at least 4m3 with a Head of 65 m

2.3

Supply and install RSI 3x208-240V IP66 1.4kW 18A INVERTER

2.4

Supply and install OTDCP16, Switch disconnector, 16mA

2.5

Supply and install OVR PV 40-1000 P, overvoltage protection

2.6

Supply and lay all electrical cables 125m (4x6mm2 flat drop cable) plus accessories from borehole head works to control panel –preferably Grundfos model.

Sub-total (2)

3

Supply and Installation of Solar energy unit and fencing

3.1

Provide and install complete solar energy unit with all accessories to properly operate the pump.

(The solar unit should be installed at the specified area 105 meters away from the water well.

Solar panels should be supported with heavy duty steel or galvanized skeleton (5m*4m area at 15 degree) and elevated at least 3 meters above the ground surface). Earth connection, TH cable 6mm2 green, yellow.

set

1

3.2

Provide materials and construct tight fencing (15m*10m) around the solar panels and distribution point with partition in between them using heavy duty steal or galvanized poles (Angles or pipes) 3 meters high with spacing 2 meters or less, and barbed wire equipped with door and locks (the fencing area depend on the size of the solar unit that fit the selected pump mentioned on above article 2.1). the partition between panel and distribution point also has door (2m high*1m width) for allow guard for operate system.

job

1

Sub-total (3)

4

Supply and Installation of steal water tank and tower

4.1

Provide and install cylindrical steal water tank made of mild steel plates, of capacity 15000 liters, thicknesses 6mm for the bottom 5mm for side wall and 4mm for the top cover placed on steal tower 3-meters height, with accessories and the main requirement including, but not limited to what specified in scope of work hereabove.

job

1

4.2

Provide materials, fabricate, and erect steal tower of 3 meters height supported by ladder with bearing capacity of 20 tons to curry 15 cubic meter steel tank according to standard specification and guideline of Public Water Corporation (PWC).

Including but not limited to specification in the scope of works hereabove.

job

1

Sub-total (4)

5

Supply and Installing distribution pipeline 3” *2” diameter

5.1

Supply and install high density polythene pipeline of 2” diameters length 230 meters and connect with the GL pipe ascending from well source to the elevated tank.

m

230

5.2

Supply and connect a 3”-diameters, 200 meters long high-density polyethene pipe connect with descending outlet GI pipe of tank to supply water to the storage tank existing in the Health Facility (clinic) equipped with control valve, join with 2” polythene using reducer 3” *2” trend to health facility.

m

200

5.3

Supply and connect a 2”-diameters, 600 meters long high-density polyethene pipe connect through reducer with pipeline come from elevated tank 3” to supply water to the storage tank existing in the Health Facility (clinic).

M

600

5.4

Supply and install brunch line of high-density polythene pipeline (controlled by valve) of 2” diameters length of line 132 meters to distribution point and connect with T-check fitting 3”*2” at transmission pipeline descending from the elevated tank.

M

132

5.5

Digging trench 1 meter-depth and 1,162 meters-long to accommodate the pipeline from well water source, to elevated tank then from elevated tank the storage at health facility (HF) and brunch trench to distribution point. This will provide by CRS on collaboration with community.

m

1162

5.6

Back fill the rough section of the trench bottom (i.e. the portion with stone) back fill with sand or fine soil from the bottom up to 150 mm thick. This will provide by CRS on collaboration with community.

m

1162

5.7

Lay the pipeline in the trench and backfill with soft materials up to 250 mm above the pipe then backfill the remaining portion of the trench up to the top i.e. ground surface with the cutting excavated from the trench or other available suitable source. This will provide by CRS on collaboration with community.

m

1162

Subtotal (5)

6

Construction of tap stand

6.1

Provide complete set of plumping materials and fittings for construction of tap stand of 12 taps connected to GL pipe equipped with gate valve.

set

1

6.2

Construction of the platform: the foundation of the platform should be of minimum 1.5 m width, 3 m long, and (0.3 m to 0.5 m) depth.  The height of the platform 0.6 m, with 1.25 m height of the tap stand.

job

1

6.3

Provide and cover the top and sides of the platform with white tiles.

job

1

6.4

Provide plumping materials and connect the tap stand with the water main line with 2” size high-density polythene pipe.

job

1

6.5

Construct 2 meters high fencing around the tap stand with good quality wire mesh and 2” heavy duty  Ukrainian steel angles, and gate door 2 m*2 m for accommodate (tap stand & solar panel) as mention in article (3.2) above.

job

1

6.6

Construct the floor of concrete slap 10 cm thick

job

1

6.7

Construct animal trough sized 0.6*0.6* 3 meters long outside the fencing area and 10m drainage ditch from the tap stand to animal trough at North site.

job

1

Any other addition(s) proposed by the vendor.

Sub-total (6)

Grand Total*

Vender Name:                                           Signature:                                     Date:

Stamp