Introduction

Save the Children International is seeking a qualified service provider to offer storage services for our goods. The service provider will be responsible for providing safe, secure, and efficient storage solutions based on the metrics and volume of the goods, as well as the duration of storage.

Objectives

The purpose of this bid is to identify a reliable storage service provider who can:

    1.    Safely store goods in accordance with the required conditions (e.g., temperature, humidity, or any special handling needs).
    2.    Ensure proper record-keeping and accessibility of stored goods.
    3.    Charge service fees based on the volume of goods, the metric system, and the number of storage days.
    4.    Provide appropriate insurance coverage for goods during storage to protect against damage, loss, or theft.

Scope of Work

    1.    Storage Facility Requirements
    •    The facility must be secure and accessible Save The Children International.
    •    Must include options for standard storage and, if needed, climate-controlled storage.
    •    The location should be in proximity to Port Sudan.
    •    Adequate space to accommodate varying volumes of goods.
    2.    Service Requirements
    •    Provide storage services based on the specified metric, volume, and duration.
    •    Ensure proper handling and labeling ( if applicable) of goods to avoid damage or misplacement.
    •    Maintain detailed inventory records and provide weekly/monthly reports to when necessarily
    •    Allow access to stored goods as needed, with prior coordination.
    3.    Insurance Requirements
    •    The service provider must offer comprehensive insurance coverage for goods stored in their facility, including but not limited to:
    •    Loss or theft of goods.
    •    Damage caused by fire, flooding, or other unforeseen incidents.
    •    Liability for mishandling or negligence.
    •    Insurance terms must specify coverage limits and conditions.
    •    A copy of the insurance policy must be provided upon agreement.
    4.    Fee Structure
    •    The pricing model should be clearly based on:
    •    Volume of goods (in cubic meters or other applicable units).
    •    Number of days goods are stored.
    •    Any additional charges, such as handling fees, special requirements, or insurance premiums, must be detailed.
    5.    Reporting & Communication
    •    Provide a point of contact for ongoing coordination.
    •    Submit regular inventory and billing reports.
    •    Notify Save The Children International immediately in case of any issues affecting the goods (e.g., damage, theft, or facility problems).
    6.    Compliance
    •    Adhere to all local laws and regulations regarding storage and handling of goods.
    •    Provide insurance coverage as outlined above.

Submission Requirements

Interested service providers must submit the following:

    1.    A proposal detailing their capacity to meet the requirements outlined in this SOW.
    2.    Pricing structure based on the volume of goods, metrics, and duration.
    3.    Information about their storage facility (location, security measures, and capabilities).
    4.    Insurance policy details, including coverage limits and terms.
    5.    References from previous clients if applicable.

Submission Deadline

All proposals/ RFQs must be submitted by 8/12/2024

Late submissions will not be considered.