Relief International is a 60-year-old development and humanitarian nonprofit alliance and works with vulnerable communities across Sudan to deliver healthcare, secure access to clean water and food, improve basic hygiene practices, and create employment opportunities. Our teams provide primary healthcare, vaccinations, family planning, and care for expectant and new mothers at 47 locations. We also build local capacity by training national health service providers and conducting community-wide campaigns on disease prevention and healthy practices.

Relief International

House Number 261, Block 3, Al-Matar/Airport Housing Society, Red Sea, Port Sudan

26^th November, 2024

Dear Sir / Madam,

Relief International (RI) invites you to submit a Technical and Financial offer to provide goods in accordance with the conditions detailed in the attached documents. RI is looking for a competent and specialized company to provide Dignity kits, Clean Delivery kits, and Baby kits in Port Sudan.

The Invitation to Tender (ITT) details are as follows:

Subject of Tender:                         Provision of Dignity kits, Clean Delivery kits, and Baby kits

ITT Period:                                     26^th November 2024

ITT Closure Date and Time:            5^th December, 2024

Minimum validity period:              60 days

This ITT document contains the following:

• This Cover Letter
• Annex A    RI Bid Form – Invitation to Bid No. RI-SDN-PS-024-129 – Dignity kits, Clean Delivery kits, and Baby kits
• Annex B    Tender and Contract Award Acknowledge Certificate
• Annex C     Conditions of Tendering
• Annex D    General Terms & Conditions of Contract (which will be signed by the successful Bidder)
• Annex E       Request for quotation (RFQ) / BOQ

The following must be submitted in a hard copy in a sealed envelope for your Bid to be accepted by the Tender Opening Committee:

1. The attached RI Bid Form (Annex A) must be completed and submitted in accordance with Annex C.
2. Completed RFQ / Price List / Bill of Quantities (Annex E)
3. The attached Tender and Contract Award Acknowledgement Certificate (Annex B) must be completed and be duly signed by an authorized company representative and submitted in accordance with Annex C.
4. Copies of official company/organization registration and tax documents and essential certificates.
5. Additional documents to submit with tender package include: Trade Licence, Company Registration documents, Tax Registration document.
6. Vendor Registration form filled and signed.

Full package of bid documents should be submitted in a sealed envelope for each bid (Technical and quotation) the only information in the envelope should be the following:

Relief International Sudan

ITT reference: RI-SDN-PS-024-129 – Dignity kits, Clean Delivery kits, and Baby kits

House Number 261, Block 3, Al-Matar/Airport Housing Society, Red Sea, Port Sudan

Samples as per Bill of Quantities must be submitted sealed with information about the bidder inside each kit.

• The subject of your offer letter should be: RI-SDN-PS-024-129– Dignity kits, Clean Delivery kits, and Baby kits

• All suppliers need to submit their questions to bid.sudan@ri.org with email subject: RI-SDN-PS-024-129– Dignity kits, Clean Delivery kits, and Baby kits

Any questions or query submitted by any other means except this email address will not be answered and considered as rejected.

Full bid submissions must be received at RI Port Sudan Office no later than 5^th December 2024, 3:30 PM local Time.  Failure to meet the closing date/time may result in the tender being void. Returned bids must remain valid for consideration for a period of not less than 60 days from the closing date. 

Yours faithfully,

Tender Committee

Relief International