Relief International is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing.

People living in fragile settings face complex, interconnected and deep-rooted crises that often tear a hole in the social fabric of communities. When this happens, our teams work closely with community leaders; first focusing on critical health needs, and then, as communities recover, focusing on both health and wellbeing programming that helps reweave the social fabric for greater resilience in the future. 

Our team of more than 5,000 staff and local volunteers work in 16 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that is safe, truly local, conflict sensitive, climate smart, evidence based, and reaches those in need.

Relief International is a 60-year-old international NGO alliance that is the product of mergers and alliances between three organizations. Today, Relief International is comprised of Relief International, Inc., Relief International-France, and Relief International-UK, all of which are led by a single senior leadership team.

Relief International Sudan is a branch of Relief International, Inc. and is registered locally with the Government of Sudan, Federal Humanitarian Aid Commission (HAC) as an International Non-governmental Organization (INGO). The Country Director is responsible for legal issues within Sudan, subject to compliance with Relief International’s legal Standards and other requirements set by Relief International Headquarters.

Relief International

House Number 261, Block 3, Al-Matar/Airport Housing Society, Red Sea, Port Sudan

26^th November, 2024

Dear Sir / Madam,

Relief International (RI) invites you to submit a Technical and Financial offer to provide goods in accordance with the conditions detailed in the attached documents. RI is looking for a competent and specialized company to provide Dignity kits, Clean Delivery kits, and Baby kits in Port Sudan.

The Invitation to Tender (ITT) details are as follows:

Subject of Tender:                         Provision of Dignity kits, Clean Delivery kits, and Baby kits

ITT Period:                                     26^th November 2024

ITT Closure Date and Time:            5^th December, 2024

Minimum validity period:              60 days

This ITT document contains the following:

• This Cover Letter
• Annex A    RI Bid Form – Invitation to Bid No. RI-SDN-PS-024-129 – Dignity kits, Clean Delivery kits, and Baby kits
• Annex B    Tender and Contract Award Acknowledge Certificate
• Annex C     Conditions of Tendering
• Annex D    General Terms & Conditions of Contract (which will be signed by the successful Bidder)
• Annex E       Request for quotation (RFQ) / BOQ

The following must be submitted in a hard copy in a sealed envelope for your Bid to be accepted by the Tender Opening Committee:

1. The attached RI Bid Form (Annex A) must be completed and submitted in accordance with Annex C.
2. Completed RFQ / Price List / Bill of Quantities (Annex E)
3. The attached Tender and Contract Award Acknowledgement Certificate (Annex B) must be completed and be duly signed by an authorized company representative and submitted in accordance with Annex C.
4. Copies of official company/organization registration and tax documents and essential certificates.
5. Additional documents to submit with tender package include: Trade Licence, Company Registration documents, Tax Registration document.
6. Vendor Registration form filled and signed.

Full package of bid documents should be submitted in a sealed envelope for each bid (Technical and quotation) the only information in the envelope should be the following:

Relief International Sudan

ITT reference: RI-SDN-PS-024-129 – Dignity kits, Clean Delivery kits, and Baby kits

House Number 261, Block 3, Al-Matar/Airport Housing Society, Red Sea, Port Sudan

Samples as per Bill of Quantities must be submitted sealed with information about the bidder inside each kit.

• The subject of your offer letter should be: RI-SDN-PS-024-129– Dignity kits, Clean Delivery kits, and Baby kits

• All suppliers need to submit their questions to bid.sudan@ri.org with email subject: RI-SDN-PS-024-129– Dignity kits, Clean Delivery kits, and Baby kits

Any questions or query submitted by any other means except this email address will not be answered and considered as rejected.

Full bid submissions must be received at RI Port Sudan Office no later than 5^th December 2024, 3:30 PM local Time.  Failure to meet the closing date/time may result in the tender being void. Returned bids must remain valid for consideration for a period of not less than 60 days from the closing date. 

Yours faithfully,

Tender Committee

Relief International