Catholic Relief Services

خدمات الاغاثة الكاثوليكية  CRS

Port Sudan Office

طلب عرض أسعار

Request for Quotation

Name of Supplier: ____________________________________________إسم العميل:

Address: ______________________________________________________العنوان:

Contact Person: __________________________________________إسم المسئول المباشر:

Phone/ Email: _____________________________________: رقم الهاتف والبريد الالكتروني

Date of RFQ  5^th  of November –2024      

RFQ No: CRS-PSD-12-2024                          

Specifications: Services needed for Two Generators PERKINs

100KVA

150KVA

Please submit your bid to CRS Sudan at House No.366, Block 4, Hay Almatar, East Al-Waledain Mosque, Alsilk Street, Port Sudan,  or through Email: tenders.sudan@crs.org

Prices in USD the payment will be with equivalent amount with official Bank rate

BACKGROUND: 

CRS is an international non-governmental organization working in Sudan, with an administrative office in Port Sudan and multiple field and deep-field offices in Darfur and El-Gadaref. 

CRS’s Port Sudan office & Guest House (Two Buildings) are Located at Block 4, Hay Almatar, East Al-Waledain Mosque, Alsilk Street. Each building 7 guest rooms and common areas, 12 more or less office room.

The growing capacity of this building necessitates the need for standby generators and regular maintenance services for these generators. To ensure optimal power supply from the generators, it is essential to implement a well-designed system for inspection, maintenance, and repairs.

This comprehensive approach guarantees that the generators remain secure, visually appealing, and fully operational for CRS utilization. CRS is seeking qualified and reputable service providers or companies to establish a long-term agreement for maintenance and repair services.

PERIOD OF PERFORMANCE (AGREEMENT DURATION) 

One year effective the December 1st ,2024 through the November 30st ,2025

PLACE OF PROVISION & SUPPLY FREQUENCY

Activity/Location          Estimated Frequency

1. Visit and inspect the generator once a month. - CRS building.            Once every month

2. Change the engine oil after every 200 hours of operation - CRS building.           Every 200 Hours

3. Check the batteries and review any sour water during each visit - CRS building.           Alongside with other services visits

4. Replace the oil separator after 200 hours of operation - CRS building.            Every 200 hours

5. Change the fuel filter after 200 hours of operation - CRS building.            Every 200 hours

6. Replace the air filter after 1,000 hours of operation - CRS building.            Every 200 hours

7. Inspect the fuel tank and fuel lines to ensure they are clean during each visit - CRS building.         Alongside with other services visits

8. Perform exterior cleaning on the generator as needed - CRS building.            Upon request

9. Clean the generator internally during each oil change - CRS building.            Every 200 hours

10. Check the tightness of the connections during each visit - CRS building.           Alongside with other services visits

11. Replace the fan belt every 1,000 hours of operation - CRS building.            Every 1000 hours

12. Review the control and power circuits every 2,000 hours of operation - CRS building. Every 2000 hours

THE NEEDED SERVICES AND MAINTENANCE

•           General generator services.

•           Periodic services, checkups and maintenance.

OBJECTIVES & DELIVERABLES/OUTCOMES

•           The vendor must supply CRS with a valid profession certificate.

•           The vendor should be able to provide the services to CRS upon immediate request from CRS’s assigned Focal points that will be listed on the Agreement

•           The vendor must always be able to supply CRS with quality services at the designated office and guest houses in Port Sudan.

•           Services prices should align with government-fixed rates, and any contract amendments should reflect the newly agreed prices.

•           Services prices will be based on the prevailing market rates at the time of supply.

•           Services deliveries will be made to CRS depots as required.

•           Long Term Agreements will be in USD

•           All payments to the Vendor will be in Local Currency based on the official Exchange rates at the date of the payment

KEY INFORMATION

Vendors to ensure all the below KEY Information are covered in their Proposals & Financial offers in addition to other documents/info mentioned on Bid / RFQ Number CRS-PSD-12-2024