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Procurement of Hygiene Kits for Geneina and Elfula
Concern Worldwide
 Bid No: CWW/SUD/25549/259/335/2024/05/Hygiene Kit
 National Tender: National Tender
 Hygiene Kit: Hygiene Kit
 City: Port Sudan
 Deadline: 30 June 2024
 Description:

Tender Advertisement 

 

Tender Reference: CWW/SUD/25549/259/335/2024/05/Hygiene Kit  

 

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.  Our mission is to improve the living standards of people who cannot meet their basic needs by strengthening capacity to meet those needs and responding to emergencies where necessary. 

With the financial assistance from Sudan Humanitarian Fund (SHF) and Irish Aid, Concern Worldwide, intends to award eligible and competent suppliers who can able to SUPPLY, KIT and DELIVER the following Hygiene kits to  

 

  1. 550 Kits to Geneina in West Darfur state  

 

 

 

 

S/No 

 

 

Description of Items  

 

 

Specification  

 

Unit 

Total Quantity per Kit 

 

Location  

Bathing soap 

Bathing soap of  250 grams 

Pcs 

 

 

 

 

 

 

 

 

 

 

 

 

West Darfur_Geneina 

 

 

Bar of Soap(Laundry) 

Bar of Soap each weighting 800 grams 

 

Pcs 

 

Tooth paste 

Tooth Paste Tube 75g 

Pcs 

 

 

Tooth brush 

Tooth brush  adult size medium Softness 

 

Pcs 

 

Tooth brush 

tooth brush children size Soft 

Pcs 

Plastic Comb 

Plastic Hair comb, medium Size 

Pcs 

Metallic Nail Cutter 

Metal Nail Cutter, Big Size 

Pcs 

 

 

Torch / flashlight 

Torch rechargeable for sunlight and Electricity 

 

Pcs 

 

Plastic bucket 

Plastic bucket of 20 litters capacity   

Pcs 

10 

Kettle 

Metallic Kettle  of 2 litters size 

Pcs 

11 

Hand towel 

hand towel 0.5 * 1 meter size 

Pcs 

 

12 

 

Children diapers 

children diapers of 10 pcs per pack ( 4kg size) 

 

Pcs 

 

 

13 

Sanitary Napkin (towels)  

Sanitary napkins of 10 pcs per pack 

 

Pcs 

 

 

14 

 

Plastic bag 

plastic bag of 100 Kg size for carrying hygiene kits items 

 

Pcs 

 

 

 

  1. 1300 Kits to El Fula in West Kordofans state 

S/No 

 

 

Description of Items  

 

 

Specification  

 

Unit 

Total Quantity per Kit 

 

Location  

 

 

Jerry Can  

White Plastic Jerry Can (Water container- 25 Liters, screw cap (lid). 

 

Pcs 

 

 

 

 

 

 

 

West  Kordofan_Elfula 

 

 

 

Drinking Cup 

Drinking Cup/Mugs (Stainless Steel, Length 33 - 35cm, minimum weight, and lipped blunt edge) 

 

 

Pcs 

 

 

 

 

Bar of soap 

Bar of soap 250 gm, non-perfumed, packaged in bag or box. 

 

Pcs 

 

Comb 

Comb, (plastic made, medium size ) 

Pcs 

 

 

Nail clippers/Cutter 

Nail clippers/Cutter - Stainless Steel (Big Size) 

 

Pcs 

 

 

 

Plastic bag 

Plastic bag ( 25kg manila bag with SHF & CWW logos ) 

 

Pcs 

 

 

  1. 1000 Kits to Elfula in West Kordofan 

 

S/No 

 

 

Description of Items  

 

 

Specification  

 

Unit 

Total Quantity per Kit 

 

Location  

Jerry can 

White Plastic Jerry Can (Water container- 25 Liters, screw cap (lid). 

Pcs 

 

 

 

 

West Kordofan_Elfula 

Drinking cup 

Drinking Cup/Mugs (Stainless Steel, Length 33 - 35cm, minimum weight, and lipped blunt edge) 

 

 

Pcs 

Bar of soap  

Bar of soap 250 gm, non-perfumed, packaged in bag or box. 

 

Pcs 

 

Comb 

Comb, (plastic made, medium size ) 

Pcs 

Nail clippers/Cutter 

Nail clippers/Cutter - Stainless Steel (Big Size) 

 

Pcs 

 

 

Plastic bag 

Plastic bag ( 25kg manila bag with SHF & CWW logos ) 

 

Pcs 

 

  1. A complete set of bid documents can be obtained from the following addresses during working hours from Sunday to Thursday starting from 11th, June 2024. 

 

No 

Office 

Address 

Point of Contact 

Hours Available for Collection (Khartoum time) 

Concern Port Sudan  

Port Sudan  

Binyam Leykun 

From 8:00am – 12:30pm and 1:00pm – 3:30pm  

Concern Geneina  

West Darfurl 

Alawia Ahmed 

From 8:00am – 12:30pm and 1:00pm – 3:30pm 

Concern El Fula  

West Kordofan 

DaafAllah Alshareef 

From 8:00am – 12:30pm and 1:00pm – 3:30pm 

 

Note: An electronic copy may also be shared by submitting a request by email with the Tender Reference Number “CWW/SUD/25549/259/335/2024/05/Hygiene Kit” in the Subject line to Tender.Sudan@concern.net  

 

 

 

  1. Bidders should be aware of and MUST present the following documents along with the bid documents: 

 

No 

Documents 

Mandatory/Desirable 

Certificate of Registration/Trading License  

Mandatory 

Tax Clearance Certificate/ZAKAT (2020 or later)  

Mandatory 

TIN 

Mandatory 

Tenderers’ Relevant Experience (Annex 3) 

Mandatory 

Tenderers’ Declaration – Signed, Stamped and Dated (Annex 4) 

Mandatory 

Financial Offer – Signed Stamped and Dated (Annex 5) 

Mandatory 

 

Proof of Experience (Previous Contracts /Certificate of Completion for previous  supply of similar hygienic Items in same areas/ Proofs of delivery of items in stocks in the area). 

 

Mandatory 

 

 

 

Full Sample of a Kit as quoted and provided by the Supplier meeting minimum standards as per Annex 6. Please note that samples provided which do not meet the minimum specifications as per the attached tender dossier, will not qualify to the final tender evaluation process 

 

 

 

Mandatory 

Bank Account Details  

Mandatory 

10 

Concern Approved Supplier Application Form 

Desirable 

 

  1. Bid documents must be submitted in sealed envelope, marked “not to be opened before 03 July 2024, 3:30pm (Khartoum Time) and should bear the tender reference “CWW/SUD/25549/259/335/2024/05/Hygiene Kit” on the outside of the envelope for identification purposes. 

 

  1. Envelopes and Sample kits must be sealed and marked “CWW/SUD/25549/259/335/2024/05/Hygiene Kit” only.  

 

  1. Envelopes and samples can be submitted into Port Sudan, Elfula and Geneina Concern worldwide offices only. 

 

  1. The deadline for submission of bid documents is 30 June 2024 @ 3:30pm (Khartoum time).  

 

  1. The bid documents will be opened in Port Sudan, Elfula and Geneina Concern Worldwide offices on 03rd , July 2024, at 10:00am, which will be facilitated by area coordinators and focal points from each locations and the committee member, participate virtually on MS teams with the presence of bidders or legal representatives. An MS Teams Link will be provided for those bidders who wish to attend online. 

  1. Failure to comply any of the condition from (2 & 6) above shall result in automatic rejection, also Concern is not bound to accept late, unsealed or  incomplete bids 

  1. Interested eligible bidders may obtain further information from Port Sudan, Elfula and Geneina Offices in any of working hours before the closing date.  

  1. Bidders are advised to read the tender dossier carefully  

 

  1. Concern retains the right to accept or reject any offer/proposal prior to the award of contract and to annul the bidding process and reject all offers at any time.) 








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