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Tender for the Provision of unarmed security guards services for 1 year for guarding IMC premises in Sudan
International Medical Corps

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

 


 Bid No: Request # 03/002/PZU/2024 Security guard Services | IMC Sudan
 Security Services: Provision of unarmed security guards services for 1 year for guarding IMC premises in Sudan
 Security Services: Provision of unarmed security guards services for 1 year for guarding IMC premises in Sudan
 City: Port Sudan
 Deadline: 01 April 2024
 Description:

 

  1. Introduction

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

The IMC is currently working in Damazine, Genina, Zalingi Golo, Omdurman, Atbara, Kaduguli, Kosti and in Port Sudan. The regular sectors in IMC Sudan are Health and Mental health. IMC is looking for interested reputable companies to  submit their offers supported with copy of valid specialized certificates to  tender.krt@internationalmedicalcorps.org with subject line “Provision of unarmed security guards services for 1 year for guarding IMC premises in  Sudan-03/002/PZU/2024 .

  1. Selection Process:  Deadline for submission is Thursday 18/04/2024, 12:00 pm Sudan Local Time

Evaluation phase

Start Date

End Date

Request for Proposal

1/4/2024

1/4/2024

Time for preparing bids

11/4/2024

16/4/2024

Deadline for Submission

18/4/2024 6:00 pm Sudan Local Time

18/4/2024 6:00 pm Sudan Local Time

Bid Opening Date

21/4/2024 1.30 pm

21/4/2024 3:00 pm

Bid Evaluation

22/4/2024

25/4/2024

Contracting

1/5/2024

1/4/2024

  1. Submission Methodology

Physically at this address in Port Sudan in a dedicated tender box upon signature of a tender logbook

IMC Sudan Office Transit Area

Building No. 02, Square 05, Transit area, Port-Sudan, Sudan

Office working hours:       7:30 am – 3.30 pm Sunday to Thursday

 

Electronically at this secured email address:  tender.krt@internationalmedicalcorps.org cc cssekatawa@internationalmedicalcorps.org   

IMC Sudan Office

Building No. 02, Square 05, Transit area, Port-Sudan, Sudan

The document to be submitted as part of this selection process can be sent through TWO DIFFERENT MODALITIES:

  1. Documents to Submit

As part of this selection process please submit the following documents:

DOCUMENT

CATEGORY

INSTRUCTIONS

Signed and stamped

Mandatory at Bid Evaluation stage

RFQ for provision of Security and guarding services  

Filled in with item and prices, signed and stamped

Mandatory at Bid Evaluation stage

Vendor Registration Form

Filled in, signed and stamped

Mandatory at Contract Signature stage

Vendor Code of Conduct

Signed and stamped on all pages

Mandatory at Contract Signature stage

Master Terms and Conditions

Signed and stamped on all pages

Mandatory at Contract Signature stage

Legal registration of the company

Valid for at least 90 days from the day of bid submission

Mandatory at Contract Signature stage

ID of the company owner/owners

Valid for at least 90 days from the day of bid submission

Mandatory at Contract Signature stage

VAT Registration or VAT Exemption

Valid for at least 90 days from the day of bid submission

Mandatory at Contract Signature stage

  1. Questions

cssekatawa@internationalmedicalcorps.org 

Charles Ssekatawa – Operations Manager

Keeping in CC  aadekoya@InternationalMedicalCorps.org

Adetola Adekoya – Snr Supply Chain Manager

If you have any specific question related to this selection process please write an email to this address.

  1.  Selection criteria

The IMC is committed to running a fair and transparent process and ensuring that all bidders are treated and assessed equally during this process. Offers will be evaluated against three weighted categories of criteria: Essential Criteria, Capability Criteria and Sustainability Criteria,

  1.  Vetting 

 Successful bidders must be successfully vetted. The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the process is proved to be incorrect during the vetting process (or at any other point), The IMC may rescind their award decision.

Evaluation phase

Methodology for evaluation

Weight

Min Scoring

Max scoring

Additional information

TECHNICAL EVALUATION

Clean Track Record  

Progressive scoring based on recommendation he company attached reference

20%

-

20

 

TECHNICAL EVALUATION Experience with provision of guarding and security services

Scoring as a result of a visit sheet completed during visit to vendor premises

40%

-

40

 

FINANCIAL EVALUATION Competitive price

Progressive scoring on number of items with lowest price across the whole list  

20%

-

20

 

Proper documentation EVALUATION 

Progressive scoring depending on for how long the company can fix price

20%

 

20

 

FINAL EVALUATION

Ranking considering vendor having the highest number of points across the different evaluation phases

100%

-

100

 

Name of company Representative: _______________________________________________________

Position: ___________________________________________________________________________

Date: _______________________________________________________________________________

Signature and Stam

 








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