International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

1. Long Term Agreement (LTA) Without Fixed Cost A Long-Term Agreement is an agreement between International Medical Corps and one vendor that defines elements such as items specifications and quality, payment terms and indicative delivery times. Mentioned terms are fixed within LTA but do not include prices.  Multiple LTAs can be signed per item category, or sub category.  LTA has no commitment to spend and therefore doesn’t include Not to Exceed Amount and limitations in duration are not required. Setting up Long-Term Agreements requires a non-price based competitive process focused on assessing the capacity, quality, reliability, availability of products and all parameters beside the price of supplies, equipment, works and services.

   Introduction

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

The IMC is currently working in Damazine, Genina, Zalingi Golo, Omdurman, Atbara, Kaduguli, Kosti and in Port Sudan. The regular sectors in IMC Sudan are Health and Mental health. IMC 

The objective of the RFP is to prequalify a list of Transport services Service Providers / Transport Service Providers which will be contacted in case of need for future Transport from our office in Port Sudan, Abeche Chad, Aweil, SOUTH SUDAN and Renk, SOUTH SUDAN. The output of this activity will be an opportunity to enter into a Long-Term Agreement (LTA), also known as Framework Agreement (FA), where LTA will be established with selected vendors committing provide transport services to IMC for a period of one year. When there is a need to transport supplies, IMC will solicit an updated price offer from all selected vendors and award the work order to the lowest bid able to deliver within the required timeline. Whenever International Medical Corps wants to transport supplies in the LTA, standard competitive procurement will be carried out to evaluate the bids

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2. Selection Process:          Deadline for submission is Tuesday  16/03/2024, 12:00 pm Sudan Local Time

2. Submission Methodology

The document to be submitted as part of this selection process can be sent through TWO DIFFERENT MODALITIES:

3. Documents to Submit

As part of this selection process please submit the following documents:

4. Questions

If you have any specific question related to this selection process please write an email to this address.

5.  Prequalification Award Criteria 

The IMC is committed to running a fair and transparent process and ensuring that all bidders are treated and assessed equally during this process. RFP responses will be evaluated against three weighted categories of criteria: Essential Criteria, Capability Criteria and Sustainability Criteria,

2.1 Essential Criteria

Criteria which bidders must meet to progress to the next round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be excluded from the tender process immediately. These criteria are scored as ‘Pass’ / ‘Fail’. 

2.2 Sustainability Criteria (10%)

Criteria used to evaluate the impact a Supplier/Contractor has on the environment, local economy and community. RFPs will be evaluated against the same pre-agreed Criteria. 

2.3 Capability Criteria (90%)

Criteria used to evaluate the bidder’s ability, skill, and experience in relation to humanitarian cargo transportation in Sudan and neighboring countries. the requirements. Bids will be evaluated against the same pre-agreed Criteria. 

 3. Vetting 

Successful bidders must be successfully vetted. The vetting of bidders will be completed after the award decision and prior to any contract being signed, or orders placed. If any information provided by the Bidder throughout the process is proved to be incorrect during the vetting process (or at any other point), The IMC may rescind their award decision.