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Youth Center Furniture for Gedarif
Norwegian Refugee Council

The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. We work in crises in more than 30 countries, where we help save lives and rebuild futures.



 Bid No: PF-GAD-183
 City: Khartoum
 Deadline: 26 Oct 2022



From: Norwegian Refugee Council (NRC)  

Gadarif Office – East Jobarab – Alriyada Street -  Gadarif Sudan


Mobile: +249-911219830                  


Date: 20/10/2022                                             

No. of pages including this page: 6




 NRC is looking for supplier to supply Furniture’s for Youth Centre in Um Rakuba and Tnuidba Camps


PR Reference number: 8500166


Manner of Submission:


Please submit your quotation in accordance with the requirements detailed below by hand delivery to Norwegian Refugee Council Gadarif Office – East Jobarab – Alriyada Street or by email to

Deadline for submission of quotations is 26/10/2022 at 12:00 pm. Companies who do not submit their quotation by this deadline will not be considered.



The office of the Norwegian Refugee Council invites your company to make a firm offer for the following items



Description الوصف 





Unit Price SDG/USD VAT Inclusive

سعر الوحدة شاملة القيمة المضافة  


الجملة شاملة القيمة المضافة  


Tables    Metal table, size 100 x 50 x 75 centimetres, shape Rechtecki (Photo sample attached) 







Foldable metal chairs  Size H78.5, W47, D49.5cm, Seat height 45cm, Powder coated steel frame with powder coated steel legs, Self-assembly, only1 person recommended, Individual chair weight 4.5kg. (Photo sample attached)   







Metal presentation tables  Metal, lightweight and good qulaity designTabletop Sizes: 30?x30? Square (76.2 cm), 36?x36? Square (91.5 cm), 30? Round (76.2 cm), 36? Round (91.5 cm) Frame Heights:30? (76.2 cm), 36? (91.5 cm), 42?

(106.7 cm) (Photo sample attached) 







Metal Cabinets   Locker with shelves and metal locker, length 180, width 120

(180*120*60)- and base attached to ground, with locks(Photo sample attached)     









Grand total (Inc.VAT) الجملة الكلية 








You can use the above table OR print your quotation on your own letter-head documents.

In any case, be sure to include VAT (in prices or in total).

If different taxes & fees apply, please specify them all in your quotation.


2 - Please answer the questions:



What is the currency of the offer?

(SDG, USD, other…)

حدد نوع العملة ؟


Note that NRC will favour quotes in USD. Please read below regarding USD payments.





Please confirm your prices include all taxes and fees (net prices):

(if not, please explain and detail the taxes & fees)

يرجى تأكيد أن أسعارك تشمل جميع الضرائب والرسوم (صافي الأسعار):



If your offer is in USD => payment will be made by bank transfer.

  • Do you have a USD account in Sudan? If YES, then in which bank.
  • Do you have a USD account abroad? If YES, then in which bank.

(please provide bank details for each account)


Please read the note below regarding payments in USD and quote accordingly.


Do you accept payment after delivery?

 (Within 10-15 days).

(if not, please explain your payment terms)

الدفع بعد استلام المواد في فترة من 15-10 ايام  هل توافق علي



What is the validity period of your offer?

(in days)

ما هي مدة صلاحية عرضك؟



Please confirm you can deliver to our address in:

Gadarif,Youth Center, Tunadbah and Um-Rakouba  camps

يرجى تأكيد أنه يمكنك التسليم إلى عنواننا في:


القضارف ، مركز الشباب ، مخيمات توندبة وأم الركوبة



Please provide samples or technical specifications ( pictures ) (mandatory) for all above  items.

يرجى تقديم عينات أو مواصفات فنية (صور) (إلزامية) لجميع العناصر المذكورة أعلاه.

Please note that any offer that doesn’t contain samples or technical specifications will not be considered for further assessment.


What is the delivery time?

متى وقت الإستلام؟



Is delivery included in the price?

(if not, please add a line for the delivery cost)

هل التسليم مشمول في السعر؟

(إذا لم يكن كذلك ، يرجى إضافة سطر لتكلفة التوصيل)



3 - Accepted methods for submission of quotation / offer:


We recommend you to fill up this Request for Quotation directly on your computer.

You can also print it and fill it up by hand if you have not access to a computer.

You can submit the price offer by using the table on page 1, or by using your own pro-forma document.



Your quotation / offer must be signed and stamped on all pages (including the present Request for Quotation).


IMPORTANT NOTE regarding USD quotes and payments:


  • You must choose between quoting in USD or quoting in SDG.
    • Do not provide quotes in both currencies. If you do so, only your quote in USD will be considered for assessment.
  • If your quote is in USD, then you will be paid in USD.
    • You must be in capacity to accept the payment.
  • NRC will favour payment in USD, in Sudan, in the same bank.
  • NRC can also provide payment from our Head Office account to supplier’s account outside of Sudan. Be aware that this process can fail!
  • NRC has USD bank accounts in :
    • Blue Nile Mashreg Bank
    • United Capital Bank.
  • For payment within Sudan, you must have a bank account in one of the same bank as NRC.
  • For payment outside of Sudan (UAE or others) to one of your company, please provide us with the following :
    • A quote under the name of your company abroad.
    • The bank account details of the company.


We encourage you to contact us directly if you have questions or need clarifications before submitting your quotation.











4 - Your Company details:


Name of the company

اسم الشركة


Name of the owner(s)

Date of birth of the owner(s)

(mandatory for screening)

اسم المالك (الملاك)


Address of the company

عنوان الشركة


Name of contact person

اسم الشخص الذي يمكن الاتصال







Email  الايميل



Phone رقم التلفون






5 - Mandatory documents to attach to your quotation / offer:


Please check that you are providing all of the below mentioned documents:

Mandatory documents

Checked (Y/N)

Company registration certificate     شهادة تسجيل الشركة


Company tax registration certificate شهادة التسجيل الضريبي للشركة


Photos of all items listed in table 1 (If any)

صور لجميع العناصر المدرجة في الجدول 1 (إن وجدت)


NRC Request for Quotation (filled up, signed and stamped)

Additional quotation on company letter head document, if any…

طلب عرض أسعار في المجلس النرويجي للاجئين (معبأ وموقع ومختوم)



You can also attach additional documents such as photos, company profile, certifications…





6 - Payment information:


For payment by cheque, please indicate under which name NRC shall issue the cheque. You can write name in Arabic or in English.

للدفع عن طريق الشيك ، يرجى تحديد الاسم الذي سيصدر المجلس الوطني للاجئين الشيك تحته. يمكنك كتابة الاسم باللغة العربية أو الإنجليزية.





Attention: if the name is not the company name, please provide a supporting letter to authorized NRC to issue the cheque under the name of the owner of the company or under the name of one of its employee. Contact us directly for more details.


For payment by bank transfer, please provide us with bank account information.



7 - Other information:


Payment will be made by bank transfer/cheque only.


All suppliers doing business with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labour, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards.


Vendors doing business with NRC will be screened on anti-corruption due diligence before NRC confirms an order or contract.


NRC aims to purchase products and services that the minimum environmental impact. Environmental considerations form part of the NRC selection criteria, and NRC reserves the right to reject quotations provided by suppliers not meeting these standards.


NRC is obliged to ensure that its procurement decisions are clearly justified and documented and keeping within the Donors mandatory principles. In that regard, full and on-the-spot access must be granted to representatives of NRC, the Donor or any organisation or person mandated by it, to premises belonging to NRC or its contractors. The right to access shall include all documents and information necessary to assess, or audit the implementation of the contract


NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations which do not comply with our conditions will not be considered.


Shortlisted suppliers may be required to submit samples of each item. Please be sure to have all samples available at short notice, and wait for a response from NRC if you have been shortlisted.











Youth Centres Furniture





Foldable metal chairs




Metal presentation tables

Elevare Presentation Tables - MityLite


Metal Cabinets













   -  BD-GAD-0183- RFQ.docx

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