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Supply, Install and Configure LAN & Wireless Network Infrastructure for a new office building
Catholic Relief Services

We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.

 

 


 Bid No: CRS-RFQ-GEN-121.2022
 City: Khartoum
 Deadline: 06 Oct 2022
 Description:

Name of Tender:

 

Supply, Install and Configure LAN & Wireless Network Infrastructure for a new office building

 

Tender Number: CRS-RFQ-GEN-121.2022

 

Closing date:

6- October. 6/10/2022 –2 :00 PM

Please submit your bid to this email only. tenders.sudan@crs.org

 0912976201-0123076201

 

For further information please contact:

procurement.sudan@crs.org

 

اسم العطاء:

 

توريد و تركيب شبكات

 

رقم العطاء: CRS-RFQ-GEN-121.2022

 

تاريخ انتهاء التقديم:

6 /اكتوبر 6-10/ 2022   –2:00 بعد الظهر

 

الرجاء ارسال عرضكم فقط على العنوان tenders.sudan@crs.org

 

لمزيد من المعلومات يرجى التواصل مع:

procurement.sudan@crs.org

 0912976201   -0123076201

 

 

Dear Sir / Madam,

CRS Sudan is looking for Reputable supplier to supply/ provide the items/services shown in Attachment 1 at a competitive price and with high quality.

 

General Requirements

1.  Must Be Registered to conduct the business and in compliance with federal governments tax regulations in Susan.

2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

4.   CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer.

5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

 سيدي / سيدتي العزيز(ة)

هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن شركات او افراد المهتمين بتوفيرت الخدمات المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1 . يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق  ولوائح الضرائب الحكومية في السودان .

3. الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو الشركات الكبيرة الخاصة ستكون ميزة.

4. تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض. .

5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

 

Payment Terms

  1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
  2. Payment shall be made via bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice.
  3. Payment shall be made upon verification and acceptance of services according to contract    Purchase order  

 

شروط الدفع

 

 

  1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء
  2. سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
  3. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.

 

 

 

 

Acceptance of Payment Terms

Do you accept the above payment terms?

  • Yes
  • No

 

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

  • اوافق
  • لا اوافق

Requested Information

The submission must include:

  • Full legal address and contact details of the company
  • Name of company’s official owner and copy of his/her ID & passport (if available)
  • Copy of company registration certificate
  • Copy of Tax Registration Certificate
  • Reference from previous similar business experience with reference contact information.
  • Bank account information.
  • The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي :                 

  • العنوان الكامل الصحيح وعنوان الاتصال للشركة
  • اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر.
  • صورة عن شهادة تسجيل الشركة
  • صورة عن شهادة التسجيل الضريبي
  • المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع
  • تفاصيل معلومات الحساب المصرفي
  • يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

 

 

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

  1. Offers must be received before the stated deadline.
  2. Offers must include all information requested above.
  3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
  4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
  5. Bids must be submitted through the email address for receiving bids or through CRS tender box in Elgeneina Khartoum office, Separate bidding offers must be submitted separately. Any missing documents may cause the entire offer to be rejected.
  6. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
  7. Offers must be complete from all sides, signed, dated, and stamped on all pages.
  8. Please note that CRS will sign a long-term contract with the selected supplier, based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

 

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر:

  1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
  2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
  3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 
  4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات
  5.  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي  الصفاء -الجنينة. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض.

 

  1. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.

 

  1. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات.

 

  1. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

 

Delivery Instructions:

Complete and stamped and signed offer can be submitted by email to tenders.sudan@crs.org

 

  1.  as PDF file. Email must indicate the number of tenders which is (CRS-RFQ-GEN-121.2022) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

 

  1. Complete and stamped and signed offer must be delivered in sealed envelope with tender number on it (CRS-RFQ-GEN-121.2022) to CRS Sudan office located in Al Taif, SQ 23, House No.393 (Bid pox). 

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

 

  1.  من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو

CRS-RFQ-GEN-121.2022.

وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

 

  1. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم العطا (CRS-RFQ-GEN-121.2022) ويسلم الى مقر المنظمة في خي الطائف، مربع 23، منزل رقم 393

 

 

 

 

 

 

 

 

 

 

 

Experience Reference List

قائمة مراجع الاعمال السابقة

 

 

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company name:

أسم الشركة :

 

 

Legal address:

العنوان الثابت:

 

 

Telephone Number:

رقم الهاتف:

 

 

Email:

عنوان البريد الإلكتروني:

 

 

Representative Name

اسم الممثل:

 

 

Business Certificate Registration Number:

رقم تسجيل شهادة العمل:

 

Tax registration Number:

رقم التسجيل الضريبي:

 

Contract duration:

مدة العقد :

 

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

 

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

 

Other comments:

ملاحظات اخرى:

 

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

 

 

 

 

 

Signature

التوقيع

 

Date

التاريخ

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachment No: 1

DESCRIPTION OF SERVICES


1.0 INTRODUCTION
CRS Sudan is in the process of identifying a suitable and reliable firm to Supply, Install and Configure LAN & Wireless Network Infrastructure for the new office building which consists of 4 floors. The Ground floor have 2 duplex flats each one has 3 Rooms 1 big hall and 1 saloon 1 kitchen  & 2 bathrooms. Each floor consists of 2 flats each flat has 3 rooms 1 hall  1 kitchen & 2 bathrooms ,the building has 10 identical flats  & 2 Duplex flats.

Also, CRS need to install, Configure CCTV system including Outdoor ,indoor ,night Vision ,PTZ Cameras (training of security people & some staff should be included) & telephony system include 100 phones.

2.0 SCOPE OF PROJECT
The tables highlight a breakdown of the access points (APs) required to be installed in the buildings to increase wireless coverage the Devices should be provided by CRS and installed by the supplier plus PBX phones & CCTV system for the building

3.0 Technical specifications
The equipment to be installed shall have the following minimum technical specifications
1. Mandatory: Items to be provided should not have End of Life (EOL) less than 2026 (3 years)

CRS  will provide technical specifications of the proposed equipment they intend the supplier to provide and install it in CRS Premises. although CRS will  request the tenderers attach Drawings ,brochures and proof of concept to assist in evaluation & select the best offer technically & financially.

4.0 Tasks to be completed during implementation will include:
1. Delivery of hardware requirements of the network infrastructure as provided in the specifications.
2. Provide a detailed project implementation plan.
4. Select the proper positions & Installation for all points.
5. Provide documentation proposal (including schematic diagrams) of all installations and configurations done during the implementation phase.
6. Develop and document a 1 Year Service Level Agreement for long-term
maintenance of any Point ,Patch panel, Rack  commissioning of the project.
5.0 PERSONNEL QUALIFICATION:

The personnel that will do the project should ideally possess the following qualifications: -
Team leader/Project Manager

-At least a bachelor’s degree in ICT related field from a recognized University or College.
-At least 3yrs related work experience at a senior level in a big Organization.
-Membership in professional bodies/Association is plus.

ICT Engineers

-At least a Diploma in ICT related field from a recognized University or College.
- At least 2yrs related work experience in a big Organization.
In case of personnel change, the new personnel identifications and curriculum vitae shall have to be provided and verified by the immediate supervisor before they report to work on behalf of the service provider.
The personnel shall not include anyone on attachment from the service provider.
In case the service provider wishes to add some third personnel, CRS shall be notified in writing and the request approved By CRS.

Technicians

- At least have Sudanese certificate.

-Provide solid proof of network installations including the project they participated in

6.0 WORKING EQUIPMENT
The Service provider is required to possess standard maintenance working equipment at all times and maintain them at their cost.

7.0 ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE CLIENT
I. CRS will endeavor to provide as much information and documentation
required and sufficient for the contractor & CRS will provide a workstation on need basis.
ii. CRS will provide copies of existing relevant reports and documents.
iii. CRS will nominate a Representative who will maintain regular contact with the providers on matters regarding this assignment.
iv.CRS will provide appropriate administrative support to the team
v. CRS will provide Gate passes as necessary

8.0 ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE SERVICE PROVIDER
The tenderer must provide equipment, supplies and staffs at all the required times, and on call basis after project implementation to ensure that the system is up and running and that any problems with the system are addressed & solved.

9.0 GENERAL CONTRACT TERMS
a) The successful firm will start the services immediately following the completion of the procurement process and as specified in the Contract

b) An agreement will be drawn detailing the levels of engagement between the parties.
c) The rates quoted will remain in force for the full period of the contract. No demand for revision of rates or variation on any account shall be entered during the contract.
d) The service provider shall operate as per specified guidelines and follow all documentation procedures as mentioned by the Commission.
e) If the services provided by the contractual service provider are not found to be satisfactory, one-week advance notice shall be provided before the termination of the contract by CRS.
f) In event the service contractor does not carry out the services as scheduled or on any emergency call, CRS  would terminate the contract in terms of the provisions herein.

10.0 Materials & work required:

The scope of work shall consist of supply, installation and preparation of design, drawings, test and commission of LAN / Wi Fi system in all respects and its maintenance during warranty period to the following (to be extended as per requirement) :
1. installation of Racks, Cameras, switches, indoor/outdoor access points, Wireless LAN controllers, Modules ,face plates , cables, lapels & accessories as per the specifications outlined in the tender document and its maintenance and management for 1 year & 3 years for the hardware.

2. All hardware must be IPv6 compliant. Existing hardware must be checked for IPv6 compliance.
3. Be centrally manageable across all sites. All the proposed solution should be managed from a centralized location.

Space for centrally managed would be provided by the CRS.
4. The Tenderer shall provide complete end to end solution, configuration, administration and operational documentation of overview, implementation instructions, backup procedure etc. It shall be short, simple and shall include pictures showing operator procedures,

Network Documentation along with Labeling of Cables, I/Os, Jack Panel, Switches and Access Points. to be installed by the tenderer & tested by CRS representatives
7. Repair/Refurnishing work owing to damage caused due to cabling or any other work related to this Project. There should not be any hanging or uncovered wire.
8. Network segmentation and Network Monitoring though network management Software for wired and wireless in such a fashion that there shall be seamless integration of Wireless & Wired infrastructure.

9. Design of wireless systems for all the location of access points as to provide coverage as outlined in the documents. The coverage criteria shall be:
a) At least -65dBm at 95% of the intended coverage locations
b) At least -70dBm at 100% of the intended coverage locations.
(If failed, extra access points to be added  provided by CRS but all civil work will be done by the tenderer)
In hostels and residential area, Wi- Fi must cover all rooms, and common area. Within the building
10. configure the wired and wireless to implement the design.
11. Proper physical protection to be given to all the access points.
12. The tenderer shall be responsible to draw complete site plan and network layout in the form of diagram or chart of work done and the equipment installed at the site. Complete Network Architecture in detail shall be submitted by the firm to the CRS in soft as well as hard copy.
13. The network design must support to be scalable for future expansion without capacity throughput, or other performance constraints.

14. The system should be able to provide network and internet access to any device which is Wi-Fi enabled in CRS building .

The user can access the internet on any of their smart devices such as Smart Phones, Laptops and Tablets etc. in any point withing the building area.

15.Server Room should be installed to manage cables ,Racks & all cables should be organized labeled . UPS power supply , switches, Routers, CCTV devices….etc. should be installed & organized .

16.any events (events shall mean one or more of the following acts or events: Acts of God or events ). beyond the reasonable control of the Affected Party which could not reasonably have been expected to occur, exceptionally adverse weather conditions, lightning, earthquake, cyclone, flood, volcanic eruption or fire or landslide; Radioactive contamination or ionizing radiation etc.
12.0 Inspection and Tests :

CRS or his representatives shall have the right to inspect the works, offices, showrooms, service centers of any bidder, for verification of facts furnished by the bidder in support of his bid documents, and the bidder is bound to answer any query made by the contractor.

CRS or his representative shall have the right to inspect and test any device as per prescribed test schedules for their conformity to the specifications.

Where CRS decides to conduct such tests in the premises of the
supplier or its contractor(s), all reasonable facilities and assistance like testing instruments and other test gadgets including access to drawing and production data shall be furnished to the inspectors at no charge to CRS.

items , Requirements , Scope of the Work ,tasks & timetables:

 

 

Item Requested

Qty

1

Dual (Data, Voice) Outlet (RJ-45 CAT6) –  each flat has  20 points in the 4-floor building

500

3

Installation of one 6 U Rack in each floor (depend on the design & proposal)

6

4

42 U HP Rack  in server Room

1

5

Installation of 6 Outdoor & 6 indoor POE Camera & 2 PTZ Cameras (depend on proposal)

14

6

Guard office which contains one big screen plus CCTV  System all NVR & termination in server room

1

7

Installation & configuration of Panasonic PBX 100 line 20 of them have master  

100

 

 

Items CRS will  Provide &  installed by tenderer

Qty

1

42 U HP Rack

1

2

Cisco Access points

14

3

3 UPS (5 KVA & two 3 KVA) Power installation in Server Room

3

 

 

Tasks

Duration in Days

1

Phase I – Trunks ,Civil work & Cabling

5

1.1

Digging Brick Walls, installing Trunks and running data/voice

 

2

Phase 2 – Network Installation

5

2.1

Face plates ,Racks, Patches, Switches & APs

 

3

Phase 3 – Punching & Testing

7

3.1

Points connectivity testing(Voice, Data) ,CCTV,

 

4

Phase 4 – Project Closure

3

4.1

Final Project Documentation Hand-Over

 

 

P.S (If the tenderer wants to see the building they are welcome to come during work hours from 8 – 4).








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