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GYM Equipment
Norwegian Refugee Council

The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. We work in crises in more than 30 countries, where we help save lives and rebuild futures.



 Bid No: PF-KRT-685- GYM Equipment
 City: Khartoum
 Deadline: 17 August 2022



Date: 10TH.August.2022



Norwegian Refugee Council (NRC) - Sudan

Khartoum Country Office


Address: Africa Street, Nile Tower, 4th Floor, St. 63

15.560261551708368, 32.552712818691106




Contact Person:

Aseel Alnaw


Logistics Assistant

Email:       -


0911736126 - 0128347543



Deadline for submission: 17TH of August 2022 @ 12:00 PM (GMT +2)


1 - NRC is looking for the following items:

The office of the Norwegian Refugee Council invites your company to make a firm offer for the following items:



NRC desired specifications:



Unit Price Including VAT

Total Price Including VAT

1) Tread mill

150KG High quality treadmill machine, from a reputable sports equipment manufacturer.


Belt size must be at least 18 inches wide and 48 inches long.


Incline– opt for a treadmill that has a slope that reaches ten percent or higher.

Preferable if it can work without electricity.


Should include a 2 years warranty.






2) Spin Bike

Heavy Duty

Buy Home Exercise Spin Bike Bicycle Cycling Cardio Gym Fitness Training  Indoor Online in Japan. 224433523565





3) weights+ straight bar Weight lift bench 100kgs free weight plus 20kg weights,10kgs weights and 5kgs





Bench and weights, Sports Equipment, Exercise & Fitness, Weights & Dumbbells  on Carousell





4/ Delivery and instillation fees

Delivery to Gedarif State - Aljabrab








2. Technical dossier:


The Technical dossier contain the present Request for Quotation and the following attachments:


  1. Technical Specifications voucher
  2. pictures of each item quoted



You can use the above table OR print your quotation on your own letter-head documents.

In any case, be sure to include VAT (in prices or in total).

If different taxes & fees apply, please specify them all in your quotation.


3 - Please answer the questions:




What is the currency of the offer?

(SDG, USD, other…)


Note that NRC will favour quotes in USD. Please read below regarding USD payments.





Please confirm your prices include all taxes and fees (net prices):

(if not, please explain and detail the taxes & fees)



If your offer is in USD => payment will be made by bank transfer.

  • Do you have a USD account in Sudan? If YES, then in which bank.
  • Do you have a USD account abroad? If YES, then in which bank.

(please provide bank details for each account)


Please read the note below regarding payments in USD and quote accordingly.



Do you accept payment after delivery?

 (Within 30 days).

(if not, please explain your payment terms)



What is the validity period of your offer?

(in days)



Are you submitting technical specifications with the offer?


What is the guarantee/Warranty period?

(How long is the warranty)

A warranty period of minimum of two years. This period will start the day following the reception of the goods. During the warranty period, the supplier will be obliging to resolve / correct all defects notified to him by NRC.



Please explain the guarantee conditions if any:



What is the origin of the items?

(Manufacturing country)



Please confirm you can deliver to our address in:

Gadarif Office – East Jobarab – Alriyada

Street - Gadarif Sudan.



What is the delivery time ( In days )?

(please specify delivery schedule if any)



Is delivery included in the price?

(if not, please add a line for the delivery cost)




4 - Accepted methods for submission of quotation / offer:


We recommend you to fill up this Request for Quotation directly on your computer.

You can also print it and fill it up by hand if you have not access to a computer.

You can submit the price offer by using the table on page 1, or by using your own pro-forma document.


Your quotation / offer must be signed and stamped on all pages (including the present Request for Quotation).


IMPORTANT NOTE regarding USD quotes and payments:


  • You must choose between quoting in USD or quoting in SDG.
    • Do not provide quotes in both currencies. If you do so, only your quote in USD will be considered for assessment.
  • If your quote is in USD, then you will be paid in USD.
    • You must be in capacity to accept the payment.
  • NRC will favour payment in USD, in Sudan, in the same bank.
  • NRC can also provide payment from our Head Office account to supplier’s account outside of Sudan. Be aware that this process can fail!
  • NRC has USD bank accounts in :
    • Blue Nile Mashreg Bank
    • United Capital Bank.
  • For payment within Sudan, you must have a bank account in one of the same bank as NRC.
  • For payment outside of Sudan (UAE or others) to one of your company, please provide us with the following :
    • A quote under the name of your company abroad.
    • The bank account details of the company.


We encourage you to contact us directly if you have questions or need clarifications before submitting your quotation.





5 - Your Company details:


Name of the company



Name of the owner(s)

Date of birth of the owner(s)

(mandatory for screening)


Address of the company



Name of contact person















6 - Mandatory documents to attach to your quotation / offer:


Please check that you are providing all of the below mentioned documents:

Mandatory documents

Checked (Y/N)

Company registration certificate


Company tax registration certificate


Company VAT registration certificate


Sample for all items listed in table 1 (If any)


NRC Request for Quotation (filled up, signed and stamped)

Additional quotation on company letter head document, if any…



You can also attach additional documents such as photos, company profile, certifications…



7 - Payment information:


For payment by cheque, please indicate under which name NRC shall issue the cheque. You can write name in Arabic or in English.





Attention: if the name is not the company name, please provide a supporting letter to authorized NRC to issue the cheque under the name of the owner of the company or under the name of one of its employee. Contact us directly for more details.


For payment by bank transfer, please provide us with bank account information.



8 - Other information:


Payment will be made by bank transfer/cheque only.


All suppliers doing business with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labour, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards.


Vendors doing business with NRC will be screened on anti-corruption due diligence before NRC confirms an order or contract.


NRC aims to purchase products and services that the minimum environmental impact. Environmental considerations form part of the NRC selection criteria, and NRC reserves the right to reject quotations provided by suppliers not meeting these standards.


NRC is obliged to ensure that its procurement decisions are clearly justified and documented and keeping within the Donors mandatory principles. In that regard, full and on-the-spot access must be granted to representatives of NRC, the Donor or any organisation or person mandated by it, to premises belonging to NRC or its contractors. The right to access shall include all documents and information necessary to assess, or audit the implementation of the contract


NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations which do not comply with our conditions will not be considered.


Shortlisted suppliers may be required to submit samples of each item. Please be sure to have all samples available at short notice, and wait for a response from NRC if you have been shortlisted.



   -  BD-KRT-685- RFQ.docx

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