Bid No: PF-GAD-0119- Teaching and Learning Materials

 City: Khartoum

 Deadline: 18 July 2022

 Description:

REQUEST FOR QUOTATION

 

From: Norwegian Refugee Council (NRC)  

Gadarif Office – East Jobarab – Alriyada Street -  Gadarif Sudan

E-mail: aseel.alnaw@nrc.no

Mobile: +249-911736126                   

 

Date: 04/07/2022                                             

No. of pages including this page: 8

 

Subject:       Teachers Teaching and Learning Materials

 

PR Reference number: 8500077

 

Manner of Submission:

 

Please submit your quotation in accordance with the requirements detailed below by hand delivery to Norwegian Refugee Council Gadarif Office – East Jobarab – Alriyada Street or by email to SD.procurement@nrc.no

Deadline for submission of quotations is 18/07/2022 at 12:00 pm. Companies who do not submit their quotation by this deadline will not be considered.

 

Requirements:

The office of the Norwegian Refugee Council invites your company to make a firm offer for the following items

 

1.1.1 School Kit:

Tunadbah TLMs

Items	Specifications	Unit	Qty	Unit Price with VAT	Total Price with VAT
Paper Tape	30 Yard	pcs	9
Water colors	Good Quality	pcs	60
Paper Cutting Scissors	Good Quality	pcs	9
A4 Papers	500 sheets, good quality	Ream	15
Pointer Ruler	Wooden, Good Quality	Pcs	18
Dusters	Good Quality	Pcs	30
Stablers	Medium, Good Quality	pcs	9
Manial paper	Good Quality	pcs	30
Markers	(colored) packet of 10	Box	15
School bell	Metalic, Good Quality	Pcs	4
White boards	Two faces, one to write on it with marker and the other green to write on with chalk, size 120x180 to be hanged on the wall	Pcs	6
White chalk	Good Quality	Box	21
Colored chalk	Good Quality	Box	30
GRAND TOTAL (incl. VAT)

 

1.1.2 School Kit:

 

Babikri TLMs

No	Items	Specifications	Unit	Qty	Unit Price with VAT		Total Price with VAT
1	Paper Tape	30 Yard	pcs	3
2	Water colors	Good Quality	pcs	20
3	Paper Cutting Scissors	Good Quality	pcs	3
4	A4 Papers	500 sheets, good quality	Ream	5
5	Pointer Ruler	Wooden, Good Quality	Pcs	6
6	Dusters	Good Quality	Pcs	10
7	Stablers	Medium, Good Quality	pcs	3
8	Manial paper	Good Quality	pcs	10
9	Markers	(colored) packet of 10	Box	5
10	School bell	Metalic, Good Quality	Pcs	1
11	White boards	Two faces, one to write on it with marker and the other green to write on with chalk, size 120x180 to be hanged on the wall	Pcs	4
12	White chalk	Good Quality	Box	7
13	Colored chalk	Good Quality	Box	10
GRAND TOTAL (incl. VAT)

 

 

 

 

 

 

 

 

1.2.1 Student Kit:

	Tunadbah TLMs
	Description							Unit	Quantity
1	Exercise Books (20 Pages)Packet of  12 books							Dozen	333
2	Exercise Books (60 Pages) packet of 12 books							Dozen	500
3	Exercise Books (100 Pages) packet of 12 books							Dozen	125
4	Blue Pens, packet of 50 pens.							packet	20
5	Pencils  (packet of 12 pieces)							packet	333
6	Metal Sharpner (packet of 50)							packet	60
7	Plastic Ruler (20cm) (packet of 24)							packet	42
8	Eraser (Small size)  (packet of 50)							packet	60
	GRAND TOTAL (incl. VAT)

 

1.2.2 Student Kit:

Babikri TLMs
	Description			Unit	Quantity	Unit Price			Total amount
1	Exercise Books (20 Pages)Packet of  12 books			Dozen	125
2	Exercise Books (60 Pages) packet of 12 books			Dozen	167
3	Exercise Books (100 Pages) packet of 12 books			Dozen	63
4	Blue Pens, packet of 50 pens.			packet	10
5	Pencils  (packet of 12 pieces)			packet	104
6	Metal Sharpner (packet of 50)			packet	20
7	Plastic Ruler (20cm) (packet of 24)			packet	10
8	Eraser (Small size)  (packet of 50)			packet	20
	GRAND TOTAL (incl. VAT)

 

1.3.1 Teacher Kit:

	Tunadbah TLMs
	Description	Unit	Quantity		Unit Price		Total unit Price
3	Teacher Logbook	Dozen	18
4	Exercise Notebook 60 pages	dozen	22
5	Red Pens, packet of 50	packet	21
6	Blue Pens, packet of 50	packet	21
7	Foldlers/paper file	pcs	371
	GRAND TOTAL (incl. VAT)

 

1.3.2 Teacher Kit:

	Babikri  TLMs
	Description	Unit	Quantity		Unit Price		Total unit Price
3	Teacher Logbook	Dozen	5
4	Exercise Notebook 60 pages	dozen	6
5	Red Pens, packet of 50	packet	6
6	Blue Pens, packet of 50	packet	6
7	Foldlers/paper file	pcs	105
	GRAND TOTAL (incl. VAT)

 

 

You can use the above table OR print your quotation on your own letter-head documents.

In any case, be sure to include VAT (in prices or in total).

If different taxes & fees apply, please specify them all in your quotation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2 - Please answer the questions:

 

Questions	Answers
What is the currency of the offer? (SDG, USD, other…)   Note that NRC will favour quotes in USD. Please read below regarding USD payments.   DO NOT PROVIDE QUOTES IN BOTH SDG AND USD CURRENCIES.
Please confirm your prices include all taxes and fees (net prices): (if not, please explain and detail the taxes & fees)
If your offer is in USD => payment will be made by bank transfer. Do you have a USD account in Sudan? If YES, then in which bank. Do you have a USD account abroad? If YES, then in which bank. (please provide bank details for each account)   Please read the note below regarding payments in USD and quote accordingly.
Do you accept payment after delivery?  (Within 30 days). (if not, please explain your payment terms)
What is the validity period of your offer? (in days)
Please confirm you can deliver to our address in:   Gadarif, Tunadbah and Babikri camps
Please provide samples or technical specifications ( pictures ) (mandatory) for all above  items. Please note that any offer that doesn’t contain samples or technical specifications will not be considered for further assessment.
What is the delivery time?
Is delivery included in the price? (if not, please add a line for the delivery cost)

3 - Accepted methods for submission of quotation / offer:

 

We recommend you to fill up this Request for Quotation directly on your computer.

You can also print it and fill it up by hand if you have not access to a computer.

You can submit the price offer by using the table on page 1, or by using your own pro-forma document.

 

• Hand delivery to the above mentioned address
• Email to sd.procurement@nrc.no and Cc: aseel.alnaw@nrc.no

 

Your quotation / offer must be signed and stamped on all pages (including the present Request for Quotation).

 

IMPORTANT NOTE regarding USD quotes and payments:   You must choose between quoting in USD or quoting in SDG. Do not provide quotes in both currencies. If you do so, only your quote in USD will be considered for assessment. If your quote is in USD, then you will be paid in USD. You must be in capacity to accept the payment. NRC will favour payment in USD, in Sudan, in the same bank. NRC can also provide payment from our Head Office account to supplier’s account outside of Sudan. Be aware that this process can fail! NRC has USD bank accounts in : Blue Nile Mashreg Bank United Capital Bank. For payment within Sudan, you must have a bank account in one of the same bank as NRC. For payment outside of Sudan (UAE or others) to one of your company, please provide us with the following : A quote under the name of your company abroad. The bank account details of the company.   We encourage you to contact us directly if you have questions or need clarifications before submitting your quotation.

 

 

 

 

 

 

 

4 - Your Company details:

 

Name of the company
Name of the owner(s) Date of birth of the owner(s) (mandatory for screening)
Address of the company
Name of contact person
Position
Email
Phone

 

 

 

5 - Mandatory documents to attach to your quotation / offer:

 

Please check that you are providing all of the below mentioned documents:

Mandatory documents	Checked (Y/N)
Company registration certificate
Company tax registration certificate
Photos of all items listed in table 1 (If any)
NRC Request for Quotation (filled up, signed and stamped) Additional quotation on company letter head document, if any…

 

You can also attach additional documents such as photos, company profile, certifications…

 

 

 

6 - Payment information:

 

For payment by cheque, please indicate under which name NRC shall issue the cheque. You can write name in Arabic or in English.

 

Attention: if the name is not the company name, please provide a supporting letter to authorized NRC to issue the cheque under the name of the owner of the company or under the name of one of its employee. Contact us directly for more details.

 

For payment by bank transfer, please provide us with bank account information.

 

 

7 - Other information:

 

Payment will be made by bank transfer/cheque only.

 

All suppliers doing business with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labour, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards.

 

Vendors doing business with NRC will be screened on anti-corruption due diligence before NRC confirms an order or contract.

 

NRC aims to purchase products and services that the minimum environmental impact. Environmental considerations form part of the NRC selection criteria, and NRC reserves the right to reject quotations provided by suppliers not meeting these standards.

 

NRC is obliged to ensure that its procurement decisions are clearly justified and documented and keeping within the Donors mandatory principles. In that regard, full and on-the-spot access must be granted to representatives of NRC, the Donor or any organisation or person mandated by it, to premises belonging to NRC or its contractors. The right to access shall include all documents and information necessary to assess, or audit the implementation of the contract

 

NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations which do not comply with our conditions will not be considered.

 

Shortlisted suppliers may be required to submit samples of each item. Please be sure to have all samples available at short notice, and wait for a response from NRC if you have been shortlisted.

 Documents:

   -  BD-GAD-0119- RFQ.docx