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Call for Specialized Security Service Providers - Guarding CRS offices / locations in Khartoum & Darfur
Catholic Relief Services

We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.

 

 


 Bid No: CRS-RFP-KRT-95/2022
 City: Khartoum
 Deadline: 25 June 2022
 Description:

 

 

 

 

 

Name of Tender :

Call for Specialized Security Service Providers - Guarding CRS offices / locations in Khartoum & Darfur

 

Tender Number: CRS-RFP-KRT-95/2022

 

Deadline Submission date:

25/06/2022 – 4 :00 PM

Please submit your bid to this email only. tenders.sudan@crs.org

 

 

For further information please contact:

procurement_sudan@crs.org

 

اسم العطاء :  التعاقد مع شركات متخصصه في الخدمات الأمنية- تامين مكاتب  ومواقع المنظمة في الخرطوم و دار فور.

CRS-RFP-KRT-95/2022. 

تاريخ انتهاء التقديم:

25 /يونيو / 2022   –  004 : بعد الظهر

 

الرجاء ارسال عرضكم فقط على العنوان: tenders.sudan@crs.org

او ارسالها الي مكتب المنظمة الطائف م 23 منزل 393 ويودع العطاء في صندوق العطاءات :

 

لمزيد من المعلومات يرجى التواصل مع:

procurement_sudan@crs.org
 

 

 

Dera Sir / Madam,

CRS Sudan is looking for specialized Security compagnies to provide the items/services shown at a competitive price and with high quality.

 

General Requirements

1.  Must be registered to conduct business and in compliance with  federal government tax regulations in Sudan.

2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

3. CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer.

4.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

5.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

 سيدي / سيدتي العزيز(ة)

هيئة الإغاثة الكاثوليكية برامج السودان تبحث عن شركات متخصصه في تقديم الخدمات الأمنية وفق  الخدمات المشار إليها أدناه بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1. يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق ولوائح الضرائب الحكومية في السودان.

2. الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو الشركات الكبيرة الخاصة ستكون ميزة.

3 . تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض.

4. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

5. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.
 

 

Payment Terms

  1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
  2. Payment shall be made via bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice.

3. Payment shall be made upon verification and acceptance of services according to contract    Purchase order

شروط الدفع

 

  1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء
  2. سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكي خلال (15) خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
  3. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.
 

 

Acceptance of Payment Terms

Do you accept the above payment terms?

  • Yes
  • No

 

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

  • اوافق
  • لا اوافق

Requested Information

The submission must include:

  • Full legal address and contact details of the company
  • Name of company’s official owner and copy of his/her ID & passport (if available)
  • Copy of company registration certificate
  • Copy of Tax Registration Certificate
  • Reference from previous similar business experience with reference contact information.
  • Bank account information.
  • The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي:                 

  • العنوان الكامل الصحيح وعنوان المالك
  • اسم صاحب الشركة الرسمي مع نسخة من البطاقة القومية او جواز السفر.
  • صورة عن رخصة السيارة
  • صورة عن شهادة التسجيل الضريبي
  • المرجع من الخبرة في الاعمال السابقة المماثلة ومعلومات الاتصال للمرجع
  • تفاصيل معلومات الحساب المصرفي
  • يجب على المؤجر قراءة وتوقيع وختم الملحق (2) والخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.
 

 

 

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

  1. Offers must be received before the stated deadline.
  2. Offers must include all information requested above.
  3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
  4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
  5. Bids must be submitted through the email address for receiving bids or through CRS tender box in Khartoum office, Al Taif, SQ23, Res.No.593. Separate bidding offers must be submitted separately. Any missing documents may cause the entire offer to be rejected. Offers can also be submitted in CRS Port Sudan Office.
  6. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
  7. Offers must be complete, signed in a clear date and stamped on all pages.
  8. Only offers over & under 20% from the proposed budget will be consider.
  9. Please note that CRS will sign a long term contract Whole One Year with the selected supplier(iers) based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

 

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر:

  1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
  2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
  3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 
  4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات
  5.  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي الطائف، مربع 23، منزل رقم 593. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض بأكمله.  بالإمكان تقديم العطاءات بمكتب المنظمة في مدينه بورتسودان.
  6. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.
  7. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات.
  8. يرجى ملاحظة إن العروض التي تكون فقط ضمن 20% أعلى أو أقل من الكلفة التخمينية المقدرة للمشروع سوف تدخل في المنافسة.
  9. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد  لفترة عام مع الشركة (ات ) التي سيتم اختيارها (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.
 

 

Delivery Instructions:

Complete and  stamped and signed offer can be submitted by email to tenders.sudan@crs.org

Please note, this email address only receives offers, and does not reply to any questions or email. 

For any inquires or information requests, please send your message to Procurement_Sudan@crs.org

 

  1.  as PDF file. Email must indicate the number of tender which is (CRS-RFP-KRT-95/2022 or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

 

OR

 

  1. Complete and  stamped and signed offer must be delivered in sealed envelope with tender number on it ((CRS-RFP-KRT-95/2022) to CRS Sudan office located in Al  Taif, SQ23, House No.593.

 

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

هذا البريد الإلكتروني مخصص فقط لاستلام العروض ولا يمكنه الرد على اسئلتكم او رسائلكم.

.  في حاله وجود أسئلة او استفسارات الرجاء مراسلتنا على العنوان التالي:

Procurement_sudan@crs.org

 

 

 

 

  1. من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو (CRS-RFP-KRT-95/2022) وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

 

 

 

  1. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم  العطاء  CRS-RFP-KRT-95/2022) ويسلم الى مقر المنظمة في بحى الطائف، مربع 23، منزل رقم 593.

 
 

 

 

 

 

 

 

 

 

 

 

 

 

Experience Reference List

قائمة مراجع الاعمال السابقة

 

 

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company/owner name:

أسم الشركةأو المالك:

 

 

Legal address:

العنوان الثابت:

 

 

Telephone Number:

رقم الهاتف:

 

 

Email:

عنوان البريد الإلكتروني:

 

 

Representative Name

اسم الممثل:

 

 

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

 

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

 

Other comments:

ملاحظات اخرى:

 

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود  اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

 

 

 

 

 

 

 

Signature

التوقيع

 

Date

التاريخ

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INVITATION TO TENDER

 

CRS Sudan invites competent and qualified security companies to submit their bids for the following.

 

S/no

Category Reference

Ref: No. CRS-RFP-95/2022

1

Security Services in Khartoum & Darfur states

1st  June  2022
 

 

Offers submission closing date: 25th June 2022.

 

CRS seeks to minimize the risk of harm to all staff & partners through the implementation of comprehensive security procedures. CRS also seeks to protect material resources (commodities, equipment and buildings).

Specifications for goods/Services required

Contractors are required to be guided by the Scope of work attached with all specifications to ensure that each location is secured up to the required standard.

Bidding process

This is a competitive bidding process and prospective bidders are required to make individual bids for the provision of this service which individually relates to their capacity to deliver the required service.

Eligibility

Only qualified & licensed security service companies are invited to bid.

Shifts:

Service is based on 24X7 days, 2 guards per location. Shifts are 8 hours per guard but can be extended as per operational requirements up to maximum 12 hours per guard. 

Timesheet

 Contractor must submit signed timesheet for each location including signature of supervisor and CRS official staff. Specific forms will be attached to the service contract.

Performance Monitoring

CRS will make regular assessments of the general quality of the Services.  CRS’ has the right to monitor, regardless of whether exercised, does not relieve Contractor of its obligations under Contract. CRS has the right to nominate certain individuals to be part of the selected company employment and to work in locations to be agreed upon between the two parties.

Past performance

Bidders are expected to show evidence through references of their ability to execute this service by listing their experience and past performance of conducting similar or related works in Sudan. CRS may reach out to the referenced companies as part of awarding process and any falsification of information may lead to disqualification of bids.

Quotes

All bids for this work are to be made in SDG & USD separately and broken down according to Scope of work for each location in attached documents.

 

Delivery date

 Selected company / companies will be required to commence full service in respective locations on 1st April 2022.

Payment process

CRS will agree on this with the successful bidders and will be included in the final contract that will be signed between CRS and successful bidder.

Submission of bids

 All bids for this service are to be submitted to the addresses stated below as hard copies sealed in envelopes and clearly stated “Security Services in Khartoum & Darfur”  and / or as electronic copies through the email address tenders.sudan@crs.org.

  • CRS office Khartoum, Eltayef, Block 23, House 393.

Closing Date & Time:

All bids through email or sealed envelopes must be delivered before.

04;00 pm, 25th  June 2022.

Communication

Incase further clarification of the RFP document please send your full enquiry to sudan.procurement@crs.org

Administration costs

All bidders are required to state separately administration costs by category and duration. A clear breakdown of offer is required to show percentage of individual guard monthly net salary guided by below table:

Location:…………………………

No

Description

Percentage

Amount in USD

Amount is SDG

1

Total payment to security company

100%

 

 

2

Net Salary to individual Guard 

60%

 

 

3

Management & supervision Cost

 

 

 

4

Transportation

 

 

 

5

Training

 

 

 

6

Company Marginal Profits

 

 

 
 

 

Scope of Work

 

Security Service

Scope of work, number & locations

 

                    

  1. PRIMARY FUNCTION:

 

  1. Responsible for the day-to-day security of the CRS compound.
  2. Maintain strict control of the movement into the compound.
  3. Record details of all visitors into the compound. Make sure security regulations are followed regarding identification of visitors.
  4. Patrolling the compound during night shifts and at weekends and records patrolling hours.
  5. Monitor and record movement of assets and materials in-out of his location.
  6. Perform frequent checks on the generator to ensure that it always has fuel & oil. This must be done daily as well as every time the generator is started up.
  7. Security guard shall respond to all requests for emergency assistance regardless of the nature of the emergency.
  8. Contact police and/or other emergency' response department/personnel as required in the event of' an emergency.
  9. Inform Admin assistant when fuel is running low so that an inventory of fuel and oil can always be kept on hand.
  10. Switch on the generator whenever requested by the admin assistant or his assigned designate.
  11. Ensure that there is always enough water in the hand washing containers. Refill whenever necessary.
  12. Ensure the drinking water containers are always adequately filled by checking regularly.
  13. Check the water jugs in the latrines several times a day and refill them when necessary.
  14. Make sure on Thursday that there is enough water in the reserve containers to last until they can be refilled on Saturday.
  15. Water the plants on the compound as per instructions from the Supervisor.
  16. All other related duties as required.

 

 

  1. RULES AND REGULATIONS:

 

  • CRS forbids any smoking, drinking and substance abuse by service provider staff during working hours.
  • The guard is expected to treat all staffs and visitors with respect.
  • Guard rooster to be prepared and shared with CRS on Monthly -by-weekly basis
  • Under no circumstances shall the guard entertain personal visitors within the compound. (EXCEPT AS APPROVED BY IMMEDIATE CRS STAFF)
  • Security Guards shall always wear uniforms and must clearly identify the name of the security company and the name of the individual security guard.
  • Service provider shall ensure that continuous coverage is maintained during shift changes. Under no circumstances, will there be a total absence of security service personnel during working hours.
  • Provision of full supervision and monitoring the performance of the security guards.

 

  • CRS may request from services provider immediate dismissal of the guard as result from the following:
  1. Drinking alcoholic beverages, being in a drunken state, showing charac­teristics of drugs or other substance abuse.

 

  1. Theft of any equipment, commodity or item that belongs to CRS.

 

  1. Gross negligence of allocated tasks.

 

  1. Failure to comply with any of the above-mentioned regulations.

 

Equipment

  1. Flashlight (Torches).
  2. Cell phone with full subscription for communication between security guards and supervisors.
  3. Rubber stick (none-electric).
  4. Raincoats.
  5. Winter coats.
  6. Whistles.

 

Numbers of the Guards by Location in WD

 

S/N

Location

Numbers of guards required

1

Geneina Main office- large office compound 3 premises

11

2

Guesthouse 4

6

3

Guesthouse 5 compound

6

4

Mornei Office and guesthouse compound

4

5

Mornei Warehouse compound

6

6

Habila Office and guesthouse compound - large office compound

6

7

Habila warehouse compound

6

8

Forbaranga office and guesthouse compound

3

9

Forbaranga warehouse compound

10

Total Number of the guards in WD

60
 

 

Numbers of the Guards by Location in Central Darfur

 

S/N

Location

Numbers of guards required

1

Zalingei office & Guesthouse

15

2

 N. Guesthouse

6

3

Mukjar & Guesthouse

7

4

Bendisi warehouse

6

5

Garsila warehouse

6

6

Delaije warehouse

6

7

Umkher warehouse

6

8

Umdukhun Office & Guesthouse

8

9

Umdukhun food warehouse

6

10

Golo office & Guesthouse

7

11

Rokiro warehouse

7

12

Funga warehouse

10

Total Number of the guards in CD

90
 

 

 

 

 

Numbers of the Guards by Location in ED

 

S/N

Location

Numbers of guards required

1

Eldaein Main office.

6

2

Guesthouse

10

Total Number of the guards in ED

16
 

 

Numbers of the Guards by Location in Khartoum

 

S/N

Location

Numbers of guards required

1

Khartoum Main office.

6

Total Number of the guards in Khartoum

6
 

 

 

 

 

Supply Chain

CRS- Sudan Program

 

 

 


 


 

 Documents:

   -  Supplier Code of Conduct.docx








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