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Norwegian Refugee Council

The Norwegian Refugee Council is an independent humanitarian organisation helping people forced to flee. We work in crises in more than 30 countries, where we help save lives and rebuild futures.



 

 


 Bid No: BD-KRT-629-RFQ- School Books
 City: Khartoum
 Deadline: 08 May 2022
 Description:

               REQUEST FOR QUOTATION

 

Date: 20 April 2022

 

From:  

Norwegian Refugee Council (NRC)  

Khartoum Office 

 

The Nile Tower, Fourth Floor Block 10, Building #20, Street 63, Khartoum – Sudan

https://goo.gl/maps/ppyRwrzuUeCX6pVy6

 

Contact person:  

Omar Nagi

Position:

Logistics Officer

Email:            

Omar.Nagi@nrc.no

Phone:     

+249 911 21 98 35 

 

Deadline for submission:     28 April 2022 @ 3:00 PM

 

1 - NRC is looking for the following items, based on the below:

·       BOQ 1 for delivery in Tunaydbah, Gadarif

·       BOQ 2 for delivery in Um Rakuba, Gadarif

No

Item

Delivery location

Unit

QT

Unit Cost in SDG or USD VAT Inclusive

Total cost in SDG or USD VAT Inclusive

1

English Teacher book

Tunaydbah Camp, Gadarif

Book

51

 

 

 

Math Teacher book

Book

51

 

 

 

Science Teacher book

Book

30

 

 

 

Arabic Teacher book

Book

8

 

 

2

English Teacher book

Um Rakuba Camp, Gadarif

Book

68

 

 

 

Math Teacher book

Book

68

 

 

 

Science Teacher book

Book

42

 

 

 

Arabic Teacher book

Book

8

 

 

3

English Student Book

Tunaydbah Camp, Gadarif

Book

1930

 

 

 

Math Student Book

Book

1140

 

 

 

Science Student Book

Book

720

 

 

 

Arabic Student Book

Book

1930

 

 

4

English Student Book

Um Rakuba Camp, Gadarif

Book

2133

 

 

 

Math Student Book

Book

1274

 

 

 

Science Student Book

Book

825

 

 

 

Arabic Student Book

Book

2133

 

 

  1. BOQ 1 for delivery in Tunaydbah, Gadarif:

 

Tunaydbah

Item

Subject

Books needed

Grade

Quantity

Studnet's Book

English

Pupils Book

Grade 1

450

Pupils Book

Grade 2

250

Pupils Book

Grade 3

250

Pupils Book

Grade 4

200

Pupils Book

Grade 5

180

Pupils Book

Grade 6

200

Pupils Book

Grade 7

200

Pupils Book

Grade 8

200

Math

Pupils Book

Grade 1

270

Pupils Book

Grade 2

150

Pupils Book

Grade 3

150

Pupils Book

Grade 4

150

Pupils Book

Grade 5

100

Pupils Book

Grade 6

120

Pupils Book

Grade 7

100

Pupils Book

Grade 8

100

Science

Pupils Book

Grade 1

0

Pupils Book

Grade 2

0

Pupils Book

Grade 3

150

Pupils Book

Grade 4

150

Pupils Book

Grade 5

100

Pupils Book

Grade 6

120

Pupils Book

Grade 7

100

Pupils Book

Grade 8

100

Arabic

Sudanese Arabic Book

Grade 1

450

Sudanese Arabic Book

Grade 2

250

Sudanese Arabic Book

Grade 3

250

Sudanese Arabic Book

Grade 4

200

Sudanese Arabic Book

Grade 5

180

Sudanese Arabic Book

Grade 6

200

Sudanese Arabic Book

Grade 7

200

Sudanese Arabic Book

Grade 8

200

 

 

 

 

 

 

 

 

Tunaydbah

Item

Subject

Books needed

Grade

Quantity

Teacher's Book

English

Smile series,Teacher book

Grade 1

9

Smile series,Teacher book

Grade 2

6

Smile series,Teacher book

Grade 3

6

Smile series,Teacher book

Grade 4

6

Smile series,Teacher book

Grade 5

6

Smile series,Teacher book

Grade 6

6

Smile series,Teacher book

Grade 7

6

Smile series,Teacher book

Grade 8

6

Math

Smile series,Teacher book

Grade 1

9

Smile series,Teacher book

Grade 2

6

Smile series,Teacher book

Grade 3

6

Smile series,Teacher book

Grade 4

6

Smile series,Teacher book

Grade 5

6

Smile series,Teacher book

Grade 6

6

Smile series,Teacher book

Grade 7

6

Smile series,Teacher book

Grade 8

6

Science

Smile series,Teacher book

Grade 1

0

Smile series,Teacher book

Grade 2

0

Smile series,Teacher book

Grade 3

5

Smile series,Teacher book

Grade 4

5

Smile series,Teacher book

Grade 5

5

Smile series,Teacher book

Grade 6

5

Smile series,Teacher book

Grade 7

5

Smile series,Teacher book

Grade 8

5

Arabic

Sudanese Arabic Book

Grade 1

1

Sudanese Arabic Book

Grade 2

1

Sudanese Arabic Book

Grade 3

1

Sudanese Arabic Book

Grade 4

1

Sudanese Arabic Book

Grade 5

1

Sudanese Arabic Book

Grade 6

1

Sudanese Arabic Book

Grade 7

1

Sudanese Arabic Book

Grade 8

1

 

 

 

  1. BOQ 2 for delivery in Um Rakuba, Gadarif

 

 

Um Rakuba

Item

Subject

Books needed

Grade

Quantity

Studnet's Book

English

Pupils Book

Grade 1

543

Pupils Book

Grade 2

270

Pupils Book

Grade 3

260

Pupils Book

Grade 4

200

Pupils Book

Grade 5

230

Pupils Book

Grade 6

200

Pupils Book

Grade 7

180

Pupils Book

Grade 8

250

Math

Pupils Book

Grade 1

300

Pupils Book

Grade 2

150

Pupils Book

Grade 3

150

Pupils Book

Grade 4

200

Pupils Book

Grade 5

120

Pupils Book

Grade 6

110

Pupils Book

Grade 7

95

Pupils Book

Grade 8

150

Science

Pupils Book

Grade 1

0

Pupils Book

Grade 2

0

Pupils Book

Grade 3

150

Pupils Book

Grade 4

200

Pupils Book

Grade 5

120

Pupils Book

Grade 6

110

Pupils Book

Grade 7

95

Pupils Book

Grade 8

150

Arabic

Sudanese Arabic Book

Grade 1

543

Sudanese Arabic Book

Grade 2

270

Sudanese Arabic Book

Grade 3

260

Sudanese Arabic Book

Grade 4

200

Sudanese Arabic Book

Grade 5

230

Sudanese Arabic Book

Grade 6

200

Sudanese Arabic Book

Grade 7

180

Sudanese Arabic Book

Grade 8

250

 

 

 

 

Um Rakuba

Item

Subject

Books needed

Grade

Quantity

Teacher's Book

English

Smile series,Teacher book

Grade 1

12

Smile series,Teacher book

Grade 2

8

Smile series,Teacher book

Grade 3

8

Smile series,Teacher book

Grade 4

8

Smile series,Teacher book

Grade 5

8

Smile series,Teacher book

Grade 6

8

Smile series,Teacher book

Grade 7

8

Smile series,Teacher book

Grade 8

8

Math

Smile series,Teacher book

Grade 1

12

Smile series,Teacher book

Grade 2

8

Smile series,Teacher book

Grade 3

8

Smile series,Teacher book

Grade 4

8

Smile series,Teacher book

Grade 5

8

Smile series,Teacher book

Grade 6

8

Smile series,Teacher book

Grade 7

8

Smile series,Teacher book

Grade 8

8

Science

Smile series,Teacher book

Grade 1

0

Smile series,Teacher book

Grade 2

0

Smile series,Teacher book

Grade 3

7

Smile series,Teacher book

Grade 4

7

Smile series,Teacher book

Grade 5

7

Smile series,Teacher book

Grade 6

7

Smile series,Teacher book

Grade 7

7

Smile series,Teacher book

Grade 8

7

Arabic

Sudanese Arabic Book

Grade 1

1

Sudanese Arabic Book

Grade 2

1

Sudanese Arabic Book

Grade 3

1

Sudanese Arabic Book

Grade 4

1

Sudanese Arabic Book

Grade 5

1

Sudanese Arabic Book

Grade 6

1

Sudanese Arabic Book

Grade 7

1

Sudanese Arabic Book

Grade 8

1

 

 

 

IMPORTANT REMARKS

 

-          You can use the above table OR you can print your quotation on your own letterhead.

-          Your quotation shall be printed, signed and stamped.

-          Do not forget to include your company name, address, contact details as well as your tax number.

-          Prices must include VAT (in prices or in total).

-          If different taxes & fees apply, please specify them all in your quotations and include them all.

-          All bids submitted after that date will be rejected

-          All interested and eligible firms are requested to submit their offers to the below mentioned address hard copy delivered to NRC Office at The Nile Tower, Fourth Floor Block 10, Building #20, Street 63, Khartoum – Sudan or a soft copy to the following email address SD.Procurement@nrc.no

-          All interested must bring samples of goods to the above mentioned address.

 

1.     Please answer the questions:

 

Questions

Answers

What is the currency of the offer?

(SDG, USD, other…)

NRC can accept quote in USD or SDG, but supplier must choose and provide quotation in only one currency. In case a supplier provides quotes in both currency, only the USD quote will be considered.

 

 

If your offer is in USD => payment will be made by bank transfer.

-        Do you have a USD account in Sudan?

-        If YES, then in which bank. (Preferable)

-        Do you have a USD account abroad? If YES, then in which bank.

(please provide bank details for each account)

 

Please confirm that the General Manager, CEO or owner of the company gives his consent to the mandatory Counter Terrorism check that will be conducted by NRC.

Thank you to provide a copy of the ID or Passport of the person.

 

Please confirm your prices include all taxes and fees (net prices) :

(if not, please explain and detail the taxes & fees)

 

Please confirm all prices are inclusive of transportation

 

Please confirm delivery locations in Gadarif (Tunaydbah - Um Rakuba)

 

Do you accept payment after delivery?

Payment will be within 20 working days after the delivery

 

What is the validity period of your offer?

(in days) – minimum 30 days

 

 

2.    Accepted methods for submission of quotation / offer:

 

We recommend you to fill up this Request for Quotation directly on your computer.

You can also print it and fill it up by hand if you have not access to a computer.sss

You can submit the price offer by using the table on page 1, or by using your own proforma document.

Your quotation / offer must be signed and stamped on all pages (including the present Request for Quotation

 

Do not forget to include all mandatory documents. Incomplete offers may not be considered.

 

IMPORTANT NOTE regarding USD quotes and payments:

 

-        You must choose between quoting in USD or, quoting in SDG.

o   Do not provide quotes in both currencies. If you do so, only your quote in USD will be considered for assessment.

-        If your quote is in USD, then you will be paid in USD.

o   You must be in capacity to accept the payment.

-        NRC will favour payment in SDG

-        In case, your company quoted in USD, in Sudan, in the same bank.

-        NRC has USD bank accounts in :

o   Blue Nile Mashreg Bank

o   United Capital Bank.

-        For payment within Sudan, you must have a bank account in one of the same bank as NRC.

 

We encourage you to contact us directly if you have questions or need clarifications before submitting your quotation.

 

 

 

3.     Your Company details:

 

Name of the company

 

 

 

Name of the owner(s)

Date of birth of the owner(s)

(mandatory for screening)

 

 

Address of the company

 

 

 

Name of contact person

 

 

 

Position

 

 

 

Email

 

 

 

Phone

 

 

 

 

 

 Mandatory documents to attach to your quotation / offer:

 

Please check that you are providing all of the below mentioned documents:

 

Mandatory documents

Checked (Y/N)

Copy of renewed business license – Compulsory

 

Copy of VAT registration – Compulsory

 

Past contracts/ POs as proof of experience for similar contracts – Optional

 

NRC Request for Quotation (filled up, signed and stamped)

-        You can use the RFQ table above

-        Or any other format of your choice, but specifying all items in the RFQ list.

You must Sign and Stamp each page.

 

 

You can also attach additional documents such as photos, company profile, certify

 

 

4.     Payment information:

 

For payment by cheque, please indicate under which name NRC shall issue the cheque. You can write name in Arabic or in English.

 

 

 

 

Attention: if the name is not the company name, please provide a supporting letter to authorized NRC to issue the cheque under the name of the owner of the company or under the name of one of its employee. Contact us directly for more details.

 

For payment by bank transfer, please provide us with bank account information.

 

5.     Other information:

 

Payment will be made by bank transfer/cheque only.

 

All suppliers doing business with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labour, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards.

 

Vendors doing business with NRC will be screened on anti-corruption due diligence before NRC confirms an order or contract.

 

NRC aims to purchase products and services that the minimum environmental impact. Environmental considerations form part of the NRC selection criteria, and NRC reserves the right to reject quotations provided by suppliers not meeting these standards.

 

NRC is obliged to ensure that its procurement decisions are clearly justified, documented, and keeping within the Donors mandatory principles. In that regard, full and on-the-spot access must be granted to representatives of NRC, the Donor or any organisation or person mandated by it, to premises belonging to NRC or its contractors. The right to access shall include all documents and information necessary to assess, or audit the implementation of the contract

 

NRC reserves the right to accept or reject the whole or part of your quotation based on the information provided. Incomplete quotations, which do not comply with our conditions, will not be considered.

 

Shortlisted suppliers may be required to submit samples of each item. Please be sure to have all samples available at short notice, and wait for a response from NRC if you have bee

 Documents:

   -  BD-KRT-629 - RFQ.docx








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