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External Audits for account for BMZ Project
Catholic Relief Services

We work with organizations around the world to help poor and vulnerable people overcome emergencies, earn a living through agriculture and access affordable health care.

 

 


 Bid No: CRS-RFP-95.2022
 City: Khartoum
 Deadline: April 2022
 Description:

Name of Tender :

External Audits for account for BMZ Project

 

Tender Number: CRS-RFP-95.2022

 

Deadline Submission date:

30/April. /2022 – 12 :00 PM

Please submit your bid to this email only. tenders.sudan@crs.org

 

 

For further information please contact:

procurement.sudan@crs.org

 

اسم العطاء: مراجعة خارجية لمشروع BMZ

 

رقم العطاء: CRS-RFP-95.2022

 

تاريخ انتهاء التقديم:

30/ ابريل / 2022   – 12:00 بعد الظهر

 

الرجاء ارسال عرضكم فقط على العنوان tenders.sudan@crs.org

 

لمزيد من المعلومات يرجى التواصل مع:

procurement.sudan@crs.org

 

 

 

Dear Sir / Madam,

CRS Sudan is looking for Fuel supply companies to provide the items/services shown in Attachment 1 at a competitive price and with high quality.

 

General Requirements

1.  Must Be Registered to conduct the business and in compliance with federal governments tax regulations in Susan.

2.     Experience supplying International Organizations, Non-Governmental Organizations, or large private companies will be an advantage. 

4.   CRS retains the right to reject, cancel, negotiate, amend, split and accept any offer, without consideration of the lowest offer.

5.     This is an invitation to vendors and is not a promise or obligation that CRS will contract with suppliers through the submitted offers.

6.   Relevant bid committee may request for physical samples of some items during evaluation process of bids.

 سيدي / سيدتي العزيز(ة)

هيئة الإغاثة الكاثوليكية  برامج السودان تبحث عن شركات من المهتمين بتوفير المواد/ الخدمات  المشار إليها أدناه في الملحق رقم 1 بأسعار منافسة وبجودة عالية.

متطلبات عامة:

1 . يجب أن يكون مسجلا لإجراء الأعمال التجارية مع ما يتوافق  ولوائح الضرائب الحكومية في السودان .

3 . الخبرة في تزويد المنظمات الدولية، المنظمات الغير حكومية، أو  الشركات الكبيرة الخاصة ستكون ميزة.

4 . تحتفظ هيئة الاغاثة الكاثوليكية بالحق في رفض، إلغاء، التفاوض، تعديل، تجزئة وقبول أي عرض، دون النظر الى أدنى عرض. .

5. هذه دعوة للموردين وليس وعد أو التزام من هيئة الإغاثة  الكاثوليكية للتعاقد مع الموردين من خلال العروض المقدمة

6. قد تقوم لجنة الإحالة المعنية بطلب نماذج عينية لبعض المواد اثناء عملية تقييم العروض.

 

Payment Terms

  1. Quotation should remain valid for a period of at least ninety (90) days from the submission closing date.
  2. Payment shall be made via bank cheque or wire transfer within 15 working days from the date of receiving the correct invoice.
  3. Payment shall be made upon verification and acceptance of services according to contract    Purchase order  

 

شروط الدفع

 

 

  1. يجب ان يكون العرض نافذ لمدة لا تقل عن تسعين (90) يوما من تاريخ إغلاق العطاء
  2. سوف يتم الدفع شهريا عن طريق شيك او التحويل البنكى خلال خمسة عشر يوم عمل من تاريخ استلام الفاتورة الصحيحة.
  3. سيتم دفع المبلغ بعد التحقق والموافقة على الخدمات وفقا للعقد او امر الشراء.

 

 

 

 

Acceptance of Payment Terms

Do you accept the above payment terms?

  • Yes
  • No

 

الموافقة على شروط الدفع:

هل توافق على شروط الدفع اعلاه:

  • اوافق
  • لا اوافق

Requested Information

The submission must include:

  • Full legal address and contact details of the company
  • Name of company’s official owner and copy of his/her ID & passport (if available)
  • Copy of company registration certificate
  • Copy of Tax Registration Certificate
  • Reference from previous similar business experience with reference contact information.
  • Bank account information.
  • The vendor must read, sign & stamp the Attachment (2) related to CRS SUPPLIER CODE OF CONDUCT

يجب تقديم ما يلي:    

 يجب ان يتضمن التقديم ما يلي :                 

  • العنوان الكامل الصحيح وعنوان الاتصال للشركة
  • اسم صاحب الشركة الرسمي مع  نسخة من البطاقة القومية او جواز السفر.
  • صورة عن شهادة تسجيل الشركة
  • صورة عن شهادة التسجيل الضريبي
  • المرجع من الخبرة في الاعمال السابقة المماثلة و معلومات الاتصال للمرجع
  • تفاصيل معلومات الحساب المصرفي
  • يجب على المقاول قراءة و توقيع و ختم الملحق(2) و الخاص بالقواعد السلوكية التي تنتهجها هيئة الإغاثة الكاثوليكية.

 

 

Bid Requirements

Offers that do not meet the following will be automatically rejected regardless of price:

  1. Offers must be received before the stated deadline.
  2. Offers must include all information requested above.
  3.  Unit prices must be provided for all line items. Offers that only include totals will be rejected.
  4. Bids that include mistakes in calculations within the Bill of Quantities will be excluded from competition.
  5. Bids must be submitted through the email address for receiving bids or through CRS tender box in Khartoum office, Al Taif, SQ23, Res.No.393. Separate bidding offers must be submitted separately. Any missing documents may cause the entire offer to be rejected.
  6. Offers must be clean & clear. The vendor should sign and stamp next to handwritten corrections or corrections made with whiteout. 
  7. Offers must be complete from all sides, signed, dated, and stamped on all pages.
  8. Please note that CRS will sign a long-term contract with the selected supplier, based on unit prices, while actual quantities will be determined through purchase orders that will be issued later with awarded vendor(s) per CRS actual needs.

 

معلومات ملء  العطاء

سوف يتم رفض أي عطاء لا يلتزم بالشروط أدناه بغض النظر عن السعر:

  1. سيتم رفض أي طلب يقدم بعد التاريخ والوقت المحدد لقبول العطاءات.
  2. يجب أن تتضمن العروض جميع المعلومات المطلوبة أعلاه.
  3. جميع الاسعار يجب ان تكتب لكل بند أو فقرة على حدة، ويتم رفض العطاءات التي تحتوي على الإجمالي فقط. 
  4. سيتم استبعاد العطاء الذي يتضمن خطأ في حسابات جداول الكميات
  5.  يجب تقديم العروض من خلال البريد الإلكتروني المخصص لاستلام العطاءات او عن طريق صندوق العطاءات بمينى المنظمة بحي الطائف، مربع 23، منزل رقم 393. يجب تقديم عروض المناقصات المنفصلة بشكل منفصل. قد تتسبب أي مستندات مفقودة في رفض العرض.

 

  1. العروض يجب أن تكون نظيفة وواضحة، يجب التوقيع والختم في مكان أي تصحيح يدوي أو باستخدام قلم التصحيح الابيض.

 

  1. يجب أن تكون العروض كاملة من جميع الجوانب، موقعة بتاريخ واضح ومختومة على جميع الصفحات.

 

  1. يرجى ملاحظة أن هيئة الإغاثة الكاثوليكية ستقوم بتوقيع عقد طويل الأمد مع الشركة (ات ) الذي سيتم اختياره (هم) حسب أسعار الوحدة , في حين ان الكميات الفعلية سيتم تحديدها  من خلال طلبات الشراء التي سيتم إصدارها  لاحقا" مع الموردين الذين يتم اختيارهم و حسب الاحتياج الفعلي للهيئة.

 

Delivery Instructions:

Complete and stamped and signed offer can be submitted by email to tenders.sudan@crs.org

 

  1.  as PDF file. Email must indicate the number of tenders which is (CRS-RFP-95.2022) or the offer will be excluded. The file should not exceed 15 MBs and the company biography should not exceed 10 pages.

 

  1. Complete and  stamped and signed offer must be delivered in sealed envelope with tender number on it (CRS-RFP-95.2022) to CRS Sudan office located in Al  Taif, SQ23, House No.393.

تعليمات التسليم:

يجب تقديم العطاء الكامل والمختوم و الموقع  عن طريق عنوان البريد الالكتروني  tenders.sudan@crs.org

 

  1.  من خلال تقديم الملف المختوم كاملا" بصيغة PDF . يجب ان يذكر البريد الالكتروني المرسل على رقم العطاء وهو
  2.  CRS-RFP-95.2022.

وإلا سيتم استبعاد العطاء. يجب ان لا يتجاوز حجم المرفق 15 ميجابايت على ان لا تتجاوز السيرة الذاتية للشركة اكثر من 10 صفحات.

 

  1. يجب تقديم العطاء الكامل والمختوم و الموقع  مع كافة الوثائق المطلوبة في  ظرف مغلق يكتب عليه رقم العطا (CRS-RFP-95.2022) ويسلم الى مقر المنظمة في بحى الطائف، مربع 23، منول رقم 393

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Experience Reference List

قائمة مراجع الاعمال السابقة

 

 

Name of Organization

أسم

المنظمة

Name of Person

أسم الشخص

Name of Project أسم المشروع

Project Start Date تاريخ المباشرة بالمشروع

Project duration مدة تنفيذ المشروع

Phone Number رقم الموبايل

Email Address البريد الالكتروني

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company name:

أسم الشركة :

 

 

Legal address:

العنوان الثابت:

 

 

Telephone Number:

رقم الهاتف:

 

 

Email:

عنوان البريد الإلكتروني:

 

 

Representative Name

اسم الممثل:

 

 

Business Certificate Registration Number:

رقم تسجيل شهادة العمل:

 

Tax registration Number:

رقم التسجيل الضريبي:

 

Contract duration:

مدة العقد :

 

Do you have partnerships with any other companies (such as shared management / staff / office / bank account)?  Do you cooperate with any other companies in preparing offers or providing of goods or services?

هل لديك شراكات مع أي من الشركات الأخرى ( مثل إدارة / الموظفين / المكتب حساب مشترك / البنك) ؟ هل تتعاون مع أي من الشركات الأخرى في إعداد العروض أو توفير السلع أو الخدمات؟

 

If the answer for previous question is yes, please provide details here including the names of partner companies.

إذا كان الجواب عن السؤال السابق نعم ، يرجى تقديم التفاصيل هنا بما في ذلك أسماء الشركات الشريكة

 

Other comments:

ملاحظات اخرى:

 

Experience / references for the related work of experience (Please attached any related contract, purchase order, certificate, etc.) that does not exceed 10 pages. References MUST include contact information. 

يجب ان يحتوي على عناوين الاتصال من مراجع الخبرة

المرجع من الخبرة ( الرجاء ارفاق دليل من الاعمال السابقة ذات الصلة من عقود , اوراق شراء , ورقة اتمام عمل , اخرى )  لا تتجاوز عشرة اوراق.

 

 

 

 

 

 

 

Signature

التوقيع

 

Date

التاريخ

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Attachment No: 1

 

 

  Terms of Reference for external Audit

This document defines the terms of reference for the verification of the financial report(s) of the project(s) listed below, by an independent auditor. In addition, the financial management system of the implementing partner shall be analysed and recommendations given for its improvement.

 

1. Project Information

Project Title(s):

"Sustainable improvement of food security, nutrition and livelihoods through increased production, resilience and health services as an approach of integrated development in Central Darfur, Sudan" / P. P.135-001/2018

Project Period:

01.09.2018- 31.03.2022

Contract Project Budget(s):

3,320,000 €

Financing Partner(s)/funding donor:

BMZ (Federal Ministry for Economic Cooperation and Development)

 

Implementing Project Partner:

Catholic Relief Services

Location(s) of Projects:

Um-Dukhun locality and Mukjar locality, Central Darfur, Sudan

 

Reporting Currency

USD, EUR

Project bank accounts

Insert number/quantity and type of bank accounts used (EUR/USD/local currency bank account)

 

Details of bank accounts:

OrigAcctDesc

NaturalAcct

Currency/ type

OPERATING CASH L/C-BNMB KRT  

101133

Local Currency/ Checking 9211

OPERATING CASH L/C-BNMB EGN  

101134

Local Currency/ Checking 8818

OPERATING CASH L/C-BNMB ZAL  

101135

Local Currency/ Checking 3977

US DOLLAR-BLUE NILE M.BANK-KRT

108073

USD/ Operating 9203

 

 

 

2.Objective of verification

The objective of the audit is to ascertain that the funds provided by BMZ (Federal Ministry for Economic Cooperation and Development) were used in accordance with the project agreement (including its stated objectives) and to verify whether financial systems of the project partner respond to general accepted practices.

 

3.Scope of work

The audit services to be provided include the following aspects:

  1. The audit shall be carried out at the domicile of the implementing project partner and where his bookkeeping is located and at places, where the above-mentioned project is carried out. It is held once a year for a period of three consecutive years. This audit is for the final year of the project (year 3 of 3).
  2. The audit shall contain the verification of all financial documents, processes as well as other information pertaining to the project in accordance with international standards. This includes reporting on internal control systems related to the financial statements, reporting on compliance with national accounting laws and employment regulations, and reporting on compliance with all contractual conditions between the project partner and Caritas Germany (DCV).
  3. Besides the aspects mentioned above, the audit shall analyse the strengths and weaknesses of the project partner’s administrative management in general. The aim is to identify learning points for the partner to strengthen his structures and systems in a sustainable manner. This analysis shall result in a list of recommendations for the project partner which are to be included in the management letter.

 

4.Methodology and Standards

In his work the auditor has to comply with the International Federation of Accountants (IFAC) “Code of Ethics for professional Accountants”. The verification shall be performed in accordance with national legislation and the International Standards issued by the International Auditing and Assurance Standards Board (IAASB). In this regard the auditor is requested to

  1. express assurance regarding historical financial information, see wording mentioned under 6.2 Deliverables
  2. exercise certain agreed-upon procedures regarding financial information, this includes:
    1. completing the annexed checklist and
    2. a coverage ratio of expenditure vouchers physically verified as per the offer of the auditor. The ratio should include a representative coverage of all expenditures, including a fair amount of smaller expenses, for example: at least 10% of the value of each main budget position and at least 65% of the total value (actual costs).

à The sampling procedure has to be documented in the final audit report.

 

5.Qualification of the auditor

To conduct the audit, the auditor shall fulfill one of the following criteria:

  1. The Auditor and/or the auditing firm is a member of a national association or organization of accountants or auditors, which in turn is member of the International Federation of Accountants (International Federation of Accountants, IFAC).
  2. The Auditor and/or the firm is a member of a national accounting or auditing body or institution. Although this organisation is not a member of the IFAC, the Auditor commits him/herself to undertake this engagement in accordance with the IFAC standards and ethics set out in these ToR.

It would be an additional benefit if the auditor can provide trackable experience in audit/ expenditure verification of projects in the non-profit sector financed by public funds/ international donors.


 

6.Deliverables

Audit report

The report language is English . The written report of the auditor shall follow the agreed format and structure and has to be approved by Caritas Germany (DCV) and the project partner and signed by the auditor.

The audit report shall consist of the following information:

  1. Details on the nature and scope of the audit, time period and place of the audit, findings regarding the scope of the audit and the standards applied
  2. Explicit confirmation of the following 5 points (if there are reasons for restricting this confirmation, the reasons shall be given):
  3. Duly accounting records have been made available
  4. The financial report includes all income and expenditure duly by supporting documents
  5. The income/expenditure plan has been complied with
  6. The purpose of the funds has been respected and the funds have been used economically and efficiently
  7. The partner contractual agreements between the funding donor and recipient have been respected.
  8. Following documents shall be included in the audit report:
  9. Overview of receipts and expenditures (Sample will be provided).
  10. Completed and signed checklist (see annex), possibly with additional remarks.
  11. Updated inventory list of the assets procured in the course of the project.
  12. Project staff list of the implementing organization, including a confirmation of conformity of salaries with local standards. The conformity statement shall be explained.
  13. Audited financial report with variance analysis between budget and expenditure per budget position.
  14. At the end of the project period, a consolidated audited financial report including a presentation of all income and expenditure, a variance analysis between the budget and the expenses per budget position and any remaining balance for the entire project period must be presented.
  15. Management letter:
  16. The auditor shall issue a separate management letter, in which he draws attention to identified weaknesses, makes recommendations for their elimination and furthermore reports on the implementation of recommendations of previous audits, if any. In the audit report the following standard wording shall be included: "For additional information and recommendations, please refer to the management letter."

 

7.Timeframe for Deliverables

Time planning should consider the following dates:

Deliverables

Dates

Submission of offer

20.04.2022

Completion of the audit at the domicile of the project partner

05.01.2022 for the report period Oct 2020. – March 31, 2022

Submission of the draft audit report

(the draft report has to be approved by the project partner and Caritas Germany (DCV); feedback and comments of Caritas Germany (DCV) and the project partner have to be considered and inserted in the final report)

15.05.2022 for the report period Oct 2020. – March 31, 2022

 

Submission of the final audit report

30.06.2022 for the report period Oct 2020. – March 31, 2022
 

 

8.Application Procedure

Interested candidates should submit their offer including the following information:

  1. Presentation of audit firm, mentioning qualifications and experience of auditors
  2. Proof of registration with national accountant’s association (charter) (see also 5. Qualification of the auditor)
  3. Presentation of audit team and team leader
  4. Narrative part of offer with presentation of planned audit process and time schedule
  5. Financial part of offer stating the audit fees (with number of working days and number of auditors) incl. all taxes, travel costs and any other related costs

A scan of the signed offer on official paper has to be delivered via email to Noureldin Adam  tenders.sudan@crs.org the latest by 30.04.2022.

 

 

 Documents:

   -  Supplier Code of Conduct.docx








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